Administrative Assistant

About the role

We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and maintaining accurate documentation in a fast-paced office setting. The person in this role will work closely with internal teams and clients to keep administrative processes moving efficiently while handling sensitive information with professionalism.

Responsibilities

• Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems.
• Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams.
• Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance.
• Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels.
• Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates.
• Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements.
• Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives.
• Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx.

Requirements

• Previous experience in an administrative support role within a detail-oriented office environment.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills with the ability to manage records, schedules, and multiple priorities accurately.
• Experience handling office supply ordering and general office coordination tasks.
• Ability to communicate clearly in writing and verbally with clients and internal stakeholders.
• Comfortable working with confidential information and following established procedures.
• Familiarity with shipping and mailing processes, including the use of services such as UPS and FedEx.

Benefits

• Medical, vision, dental, and life and disability insurance
• Company 401(k) plan