Administrative Assistant

About Us

Jensen Estate Law is a growing law firm in Seattle and Bellevue, Washington, dedicated to estate planning, probate and trust administration, and long-term wealth preservation. We serve individuals and families with a focus on clarity, care, and confidence, helping them plan ahead and protect what matters most. Our team is known for thoughtful legal guidance, efficient systems, and a commitment to service. We’re excited to bring on new team members who share our dedication to excellence and client relationships.

About the Position

We are looking for a professional, dependable, and personable Administrative Assistant to support our Bellevue office and serve as a first point of contact for prospective clients, current clients, professional advisors, and referral sources. This role is centered on client communication and includes assisting with intake, managing referrals, supporting signing meetings, preparing and processing documents, and helping maintain a welcoming and organized office.

Key Responsibilities

• Serve as the first impression of the firm by greeting clients, answering phones, responding to emails, and assisting walk-ins with professionalism and warmth
• Serve as a primary first point of contact for prospective clients, current clients, professional advisors, and referral sources
• Manage and route incoming communication, including phone calls, emails, website forms, text messages, in-person requests, and physical mail
• Provide active, high-touch support to prospective clients who need assistance understanding or completing intake forms, scheduling, and next steps
• Aid clients who may be less comfortable with technology, online forms, or automated communications
• Manage incoming referrals and advisor communications and ensure referral information and follow-up needs are documented and communicated
• Collaborate closely with other staff, especially the Seattle Administrative Assistant, to ensure prospective clients move through the intake process and receive timely follow-up
• Communicate changes in client status, completed forms, scheduling needs, and other updates to the Seattle Administrative Assistant, who will manage the internal system and ongoing progress of the matter
• Help ensure clients feel supported and informed from the moment they contact the firm
• Recognize and escalate legal questions, urgent concerns, stalled matters, and unanswered client needs to the appropriate attorney, paralegal, or team member
• Prepare and finalize documents for signing meetings, including printing, reviewing for accuracy, and organizing presentation packets
• Remain available to support Bellevue signing meetings and witness documents when needed
• Scan, process, and mail fully executed documents and maintain digital and physical client records
• Email clients PDF copies of signed documents and coordinate document pickup or delivery
• Maintain Bellevue signing, portfolio, mailing, and office inventory
• Maintain front office tidiness and presentation, including supply stocking and light office upkeep
• Provide general administrative support to attorneys and staff as needed

Qualifications

• Bachelor's degree or equivalent professional experience required
• Strong attention to detail and pride in professional presentation of documents and office space
• A people person who enjoys working with clients and helping them feel comfortable, heard, and supported
• Tech-savvy and comfortable with email platforms, phone systems, document management, and office hardware (scanners, printers, postage machines)
• Confident, proactive, and able to take direction while working as part of a collaborative team
• Strong follow-through and the ability to communicate effectively with coworkers working from another office

Benefits

• 401(k) with employer match
• Medical, dental, and vision insurance
• Paid time off (PTO) and paid holidays
• Paid sick leave and unpaid time off, as needed
• Life Insurance
• Somewhat flexible scheduling, with the understanding that client and team needs come first

Position Details

• Location: Seattle office, with flexibility to work from our Bellevue location as needed
• Work Schedule: Monday–Friday, during standard business hours (office is open to clients from 9:00 a.m. to 5:00 p.m.)
• Employment Type: In-person and Full-time
• Compensation: Hourly
• Pay Range: $25 - 30/hour
• Classification: Hourly (non-exempt)
• Start Date: Ideally by August 3, 2026, or sooner

Additional Requirements

• Must be authorized to work in the U.S.
• Background check may be required

How to Apply

To be considered for this position, please complete the application on our website at: jensenestatelaw.com/careers/. Please submit a resume and cover letter for best consideration. For specific questions, please email jobs@jensenestatelaw.com. Completing the application on our website ensures your materials are seen promptly and demonstrates the attention to detail and care we value in our team members. We look forward to hearing from you!