Administrative Assistant

About the role

We are seeking an experienced Administrative Assistant to provide comprehensive administrative and operational support to an organizational unit and assigned management team. This role serves as a key point of contact for the department and requires strong organizational skills, professionalism, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide administrative and office management support to assigned managers, teams, and/or business units
• Serve as the first point of contact for the department and respond to routine and non-routine inquiries with professionalism and appropriate urgency
• Manage calendars, scheduling, meetings, appointments, and coordination activities
• Prepare, format, organize, and maintain documents, presentations, reports, and correspondence
• Coordinate business travel arrangements and related logistics
• Assist with meeting planning, event organization, and travel coordination
• Maintain accurate records and handle confidential information appropriately
• Manage competing priorities while meeting firm deadlines
• Work independently, take initiative, and collaborate closely with team members
• Navigate ambiguity and changing priorities while maintaining a high level of organization
• Communicate proactively with internal and external stakeholders using diplomacy and tact
• Identify opportunities to improve administrative processes and workflows using technology and AI tools
• Support additional administrative and operational activities as needed

Qualifications

• Demonstrated ability to take initiative and work independently while remaining closely coordinated with the broader team
• Strong organizational and proactive communication skills
• Ability to manage multiple competing priorities with diplomacy, tact, and professionalism
• Proven ability to work effectively in a fast-paced environment with firm deadlines
• Experience organizing meetings, events, or similar business activities
• Curiosity and practical experience using AI tools to improve daily processes and productivity
• Prior exposure to coding or scripting languages/tools, such as R or Claude Code, is preferred
• Consistent availability to work in person as required

Location: Chicago, IL, 60637 (Onsite)
Duration: 6 Months

If you are interested, feel free to reach out to me directly at aksham.kumar@honorvet.com or call/text at (551) 220-9887.