Administrative Assistant

About the role

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment. This role is ideal for an early-career professional looking to build strong business, organizational, and stakeholder management skills in a fast-paced environment.

Responsibilities

• Coordinate complex global calendars, town halls, and internal/external meetings (customers/vendors).
• Prepare agendas, gather materials, capture meeting notes, track action items, and manage event logistics (e.g., lunches, dinners, site tours).
• Book global travel in compliance with corporate policy, factoring in costs, documentation, and visa requirements.
• Process timely expense reports and manage corporate credit card reconciliation.
• Act as the primary point of contact for team inquiries. Track PTO, deliverables, and project deadlines. Proactively send reminders and assist with team communications.
• Manage general office needs, supply inventory, and employee onboarding logistics. Handle other ad-hoc administrative and project duties as assigned.

Requirements

• Bachelor's degree or equivalent work experience in lieu of education plus 2–5 years of experience in administrative, operations, or coordination roles.
• Strong organizational, time management, and excellent communication skills (written and verbal).
• Proficiency in Microsoft Office (Outlook, Teams, Excel, PowerPoint), Zoom, and AI tools a plus!
• Attention to detail, execution excellence, and ability to manage multiple priorities in a fast-paced environment.
• Problem-solving, adaptability, and professionalism.
• Ability to prioritize and anticipate needs, stakeholder management, and collaborative team mindset.

Qualifications

Preferred qualifications include:

• Experience with project management tools.
• Knowledge of travel and expense management systems.
• Experience with HRIS systems.

Skills

• Administrative and coordination skills.
• Excellent communication and interpersonal skills.
• Time management and organization skills.
• Microsoft Office proficiency.
• Ability to manage multiple tasks simultaneously.
• Problem-solving and adaptability.

Benefits

Flex offers a comprehensive benefits package including health insurance, retirement plans, paid time off, and more. For more details, please visit our benefits page.

Pay

The salary range for this position is $60,000 - $80,000 annually, commensurate with experience.

Schedule

This role is full-time and works Monday through Friday from 9:00 AM to 5:00 PM.

Benefits

Flex offers a comprehensive benefits package including health insurance, retirement plans, paid time off, and more. For more details, please visit our benefits page.

Contact Information

To apply for this position, please submit your resume and cover letter via our online application system. You can also reach out to the Human Resources department at hr@flex.com for additional information.