Administrative Assistant

Position Summary

The Administrative Assistant provides comprehensive administrative, technical, and operational support directly to the General Manager (GM) and the broader management team. This position serves as a central hub for company leadership, ensuring efficient workflow, accurate data management, and seamless cross-departmental communication. The role demands advanced proficiency in digital workspace tools and a high level of organizational systems management to execute critical tasks, maintain executive schedules, and safeguard confidential company information.

Essential Functions / Responsibilities

• Provide direct, high-level administrative assistance to the General Manager, including managing their daily schedule and priorities, screening phone calls, and handling confidential correspondence.
• Help the wider management team coordinate cross-departmental projects, track action items, and meet critical deadlines.
• Celebrate complex calendars, schedule leadership meetings, handle travel arrangements, and resolve timing conflicts proactively.
• Prepare digital agendas and distribute accurate meeting minutes to the management team.
• Draft, proofread, and filter executive communications, ensuring professional and timely internal and external messaging.
• Collect and analyze data to create management reports, graphs and presentations utilizing new and existing software applications including Excel, Word, Power Point, etc.

Secondary Responsibilities

• Afford other departments as required.
• Update announcement board for company visitors.
• Perform other duties as assigned or as may be necessary.