Administrative Assistant

Location: West Chester, OH (On-Site)

About the Role

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Confirms shipments with patients.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other duties and responsibilities as assigned.

Requirements

• High school diploma or equivalent required with some specialized training.
• Three (3) years related secretarial/administrative experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Provide the highest level of professionalism, responsiveness, and communication.
• Must possess the ability to multi-task and frequently change direction.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk or hear.
• The employee is regularly required to stand, walk, sit, climb stairs, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
• The employee frequently lifts and/or moves up to 20 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

• This job generally operates in a clerical office setting.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• While performing the duties of this position, the employee may travel by automobile and be exposed to changing weather conditions.

Pay

$18 - $24/hourly (DOE)

Schedule

Monday - Friday, 8:30am - 5:00pm

Successful completion of a drug screen prior to employment is required, which includes testing for medical and recreational marijuana. By submitting your application, you confirm you are legally authorized to work in the United States.