Administrative Assistant

Job Description We are looking for an Administrative Assistant to perform a variety of administrative tasks and support our company's senior-level managers. Admin Assistant's responsibilities include but are not limited to managing calendars, payroll, presentations. preparing cost analysis. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. Additional responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, Microsoft excel skills and be able to act without guidance. Responsibilities Act as the point of contact among executives, employees, clients and other external partners Manage information flow in a timely and accurate manner Manage executives' calendars and set up meetings Must have strong writing and review skills, skills in PowerPoint presentation Rack daily expenses and prepare weekly, monthly or quarterly reports Act as an office manager by keeping up with office supply inventory. Format information for internal and external communication memos, emails, presentations, reports Take minutes during meetings. Screen and direct phone calls and distribute correspondence. Organize and maintain the office filing system. Backorder resolution Contract renewals Invoice discrepancies resolution Backorder resolution Vendor Mgt Education QUALIFICATIONS High School Diploma or GED Relevant Experience Work experience administratively supporting leadership Strong proficiency in MS Office especially in Excel and PowerPoint Outstanding organizational and time management skills, creative and willing to take work independently. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines, Oracle) Excellent verbal and written communications skills Discretion and confidentiality Willing to work in a competitive environment. Minimum 2 years of experience in Business Administration or relevant area. About Us At Atlantic Health, our promise to our communities is; Anyone who enters one of our facilities will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 22,000 team members. Headquarters in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include: Atlantic Health Morristown Medical Center, Morristown, NJAtlantic Health Overlook Medical Center, Summit, NJAtlantic Health Newton Medical Center, Newton, NJAtlantic Health Chilton Medical Center, Pompton Plains, NJAtlantic Health Hackettstown Medical Center, Hackettstown, NJAtlantic Health Goryeb Children's Hospital, Morristown, NJAtlantic Health CentraState Healthcare System, Freehold, NJAtlantic Medical GroupAtlantic Visiting NurseAtlantic Mobile HealthAtlantic Rehabilitation We have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. We Have Received Awards And Recognition For The Services We Have Provided To Our Patients, Team Members And Communities. Below Are Just a Few Of Our Accolades Chosen for 17 years by Fortune as one of the magazine’s “100 Best Companies to Work For." Atlantic Health Morristown and Atlantic Health Overlook Named by Newsweek as two of the “World’s Best Hospitals” in 2026.Atlantic Health Morristown and Atlantic Health Overlook ranked within the top three hospitals in New Jersey by U.S. News & World Report’s 2025-2026 Best Hospital rankings. Atlantic Health scored four “A” grades by The Leapfrog Group in its Fall 2025 Hospital Safety Grades, performance measures reflecting errors, accidents, injuries and injections, as well as systems hospitals have in place to prevent harm. Atlantic Health Morristown and Atlantic Health Overlook are New Jersey's only hospitals to be named among America's 50 Best hospitals by Healthgrades in 2026.Named by Becker's Healthcare as one of the "165 Top Places to Work in Healthcare – 2026.Atlantic Health Morristown, Atlantic Health Overlook, Atlantic Health Chilton and Atlantic Health Newton all Forbes Top Hospitals for 2026.Named by Newsweek as one of America’s Greatest Workplaces for Inclusion & Diversity 2025.Atlantic Health rated LEVEL 9 - 2025 CHIME Digital Health Most Wired. Summary Atlantic Health offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted: Team Member Benefits Medical, Dental, Vision, Prescription Coverage (22.5 hours per week or above for full-time and part-time team members)Life & AD&D Insurance.Short-Term and Long-Term Disability (with options to supplement)403(b) Retirement Plan: Employer match, additional non-elective contributionPTO & Paid Sick LeaveTuition Assistance, Advancement & Academic AdvisingParental, Adoption, Surrogacy LeaveBackup and On-Site ChildcareWell-Being RewardsEmployee Assistance Program (EAP)Fertility Benefits, Healthy Pregnancy ProgramFlexible Spending & Commuter AccountsPet, Home & Auto, Identity Theft and Legal Insurance ____________________________________________ Note: In Compliance with the NJ Pay Transparency Act (effective Sunday, June 1, 2025), all job postings will include the hourly wage or salary (or a range), as well as this summary of benefits. Final compensation and benefit eligibility may vary by role and employment status and will be confirmed at the time of offer. EEO STATEMENT Atlantic Health, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran About The Team Atlantic Corporate Health tailor’s employee health programs for over 50,000 employees in several hundred companies, including pharmaceutical corporations, manufacturing companies, Fortune 500 businesses and municipal governments. Our goal is to customize cost-saving health care and behavioral health services through a variety of innovative solutions. Our programs are delivered by Atlantic Health System clinicians. An employee health program with Atlantic Corporate Health will have a positive impact on both employers and employees alike. Corporate wellness initiatives lower costs of health care for businesses and consumers by encouraging proactive wellness programs and offering employees cost-effective, convenient, and quality care. According to the United States Department of Health and Human Services, wellness programs have a median return on investment of up to three dollars for every dollar spent.