Administrative Assistant

Compensation

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Responsibilities

• Support Engineering and Property Management teams with administrative tasks, including scheduling, meeting notes, data entry, document formatting, and tenant communications.
• Learn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation.
• Aid with account setup, equipment records, and compliance documentation to ensure accuracy and audit readiness.
• Coordinate vendor appointments, site access, and maintain organized property folders across shared platforms.
• Maintain code compliance and fire-life-safety programs by scheduling inspections, tracking deficiencies, and maintaining related documentation.
• Generate reports, schedule compliance tasks, and participate in team calls to provide updates.
• Maintain and ensure Standard Operating Procedures (SOPs) are up to date and accessible for engineering and operational processes.
• Support for special projects, platform migrations, and maintain consistent file structure and version control.
• Deliver excellent customer service and collaborate with property and engineering teams to ensure smooth operations.

Qualifications

• Adapts well to change, flexible and empathetic.
• Highly customer service oriented and responsive.
• Able to work well under pressure and balance multiple priorities and assignments to meet deadlines.
• Comfortable in a fast-paced environment where continuous improvement is expected.
• Consistently achieves high work standards, with strong attention to detail, accuracy and timeliness.

About the Role

The Regional Engineering Administrator provides operational and compliance support to the engineering team within a defined region. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness.

Benefits

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Benefits Information.