Administrative Assistant and Project Coordinator

Why Join UWMRF?

We offer a flexible work environment and excellent benefits, including:

• 403(b) retirement plan with 7.5% employer contribution
• Flexible hybrid work schedule
• Free parking in a heated garage
• Modern office workspace with sit/stand desks and ergonomic seating
• Casual and supportive team culture
• Monthly fresh organic fruit in the office
• Annual holiday party and summer picnic
• Optional Aflac insurance coverage

Responsibilities

Administrative Support

• Schedule appointments and meetings and prepare agendas
• Cookier quarterly Board of Directors meetings and committee meetings
• Prepare and maintain board materials, attendance records, meeting notes, and correspondence
• Process expense reports, deposit checks, and coordinate credit card expense submissions
• Support general office operations and special administrative projects

Marketing & Communications

• Create promotional materials, event flyers, social media graphics, and invitations
• Aid in newsletters, website updates, and external communications
• Coordinate development and production of the UWMRF Annual Report
• Gather content, manage timelines, and support publication and distribution efforts

Events & Program Coordination

• Coordinate logistics and communications for UWMRF programs and events, including:
• Scheduling and project coordination
• Managing registrations and submissions
• Catering and venues
• Preparing materials, gifts, and awards
• Communicating with presenters, applicants, and attendees
• Tracking deadlines and ensuring successful event execution

Qualifications

• Experience in an administrative, office, event planning, marketing, or related professional environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• Strong attention to detail and follow-through
• Ability to work independently and collaboratively in a small team environment
• Professional, positive, and service-oriented approach

Preferred Qualifications

• Experience with Canva, Constant Contact, OneDrive, and AI tools
• Familiarity with social media platforms including LinkedIn, YouTube, and Instagram
• Interest in innovation, entrepreneurship, research, or higher education
• Event planning or project coordination experience

Work Schedule

This is a part-time, 20-hour-per-week position. Work hours are flexible and scheduled in collaboration with management between standard business hours. The position follows a hybrid work model and includes participation in regular in-person team meetings and occasional evening events or receptions as needed.

Application

The UWM Research Foundation is proud to be an Equal Employment Opportunity (EEO) employer. We Make it Easy Founded in 1901, MRA is a nonprofit employer association that serves more than 4,000 employers, covering more than one million employees. As one of the largest employer associations in the nation, MRA helps its member organizations thrive by offering the most comprehensive assortment of HR services, information, education, and resources to help build successful workplaces and a powerful workforce. We partner with these companies working directly with their HR department and leadership to hire their talent. We are a direct line to the company, not an agency recruiter.