Administrative & Project Coordinator

About the Role

You will provide administrative and project support to two Senior Executive Directors and limited administrative support to two Executive Directors, ensuring the coordination of priorities, communications, meetings, travel, and expense reporting. This is a hybrid role requiring at least 3 days per week in office. To be considered, you must be eligible to work in the United States without requiring university sponsorship for continued employment.

Responsibilities

• Administrative Support (45%):
  • Act on behalf of those supported and the Office of University Development (OUD) in handling confidential inquiries; direct matters to appropriate individuals for action.
  • Coordinate calendars, including scheduling meetings with discretion.
  • Prepare supported individuals for upcoming meetings and deadlines by anticipating needs, providing materials, and supporting communication and follow-up.
  • Coordinate travel arrangements and hosting.
• Presidential Engagement & Donor Relations Support (20%):
  • Support the presidential briefing process for appointments/engagements.
  • Lead the Briefing Resource Group: collect agenda items, schedule meetings, and lead conversations.
  • Maintain accurate records of the president's engagements.
  • Help plan twice-yearly meetings and communications for the President's Advisory Group.
• President's Football Suite Coordination (30%):
  • Participate in pre-season and post-season planning/debrief meetings.
  • Partner with the Senior Executive Director (SED) to manage presidential football suite communications for home season, conference championships, and bowl season.
  • Coordinate with other university suite holders: schedule meetings, create documents and agendas, and serve as a resource.
• Consultation, Education, and Special Initiatives (5%):
  • Support new hire onboarding and offboarding processes for select positions as part of the OUD onboarding team.
  • Manage departmental facilities, equipment, and supplies.
  • Participate in OUD or University work groups as assigned or of interest.

Required Qualifications

• 3+ years of experience, or a related bachelor's degree with a minimum of 2 years of relevant experience.
• Working knowledge of Microsoft Office and Google products (Excel, Gmail, Google Docs, Sheets, and Calendar).
• Excellent written communication skills.
• Commitment to excellent customer service for internal and external constituents.
• Discretion when dealing with sensitive information.

Benefits

• Generous paid time off for vacations, holidays, sick time, season days, and paid parental leave.
• A retirement plan with two-for-one matching contributions and immediate vesting.
• Comprehensive health insurance options.
• Dental and vision insurance.
• Life insurance and long-term disability coverage.
• Flexible spending accounts for healthcare and dependent care expenses.

Additional Information: This role is located at our new office, Michigan House, at 2301 Commonwealth Blvd, Ann Arbor, MI 48105. For more details, visit our careers page.