Administrative Assistant (7+ years)

Description

• Provides communication management, schedule management, office management and other supportive duties relative to the assigned department.
• Performs general administrative tasks such as filing, preparing basic form letters, and other regular correspondence.
• Compiles information and prepares follow‑up actions from handwritten notes using appropriate software packages.
• Utilizes communication systems (voice mail, e‑mail, distribution lists, SharePoint, etc.), answers phones, and directs incoming requests to the appropriate personnel; initiates contacts as required.
• Prepares materials for distribution and presentation at meetings (labels, inserts, packaging, etc.).
• Handles e‑mail and voice mail responses on an as‑needed basis for business partners.
• Maintains daily calendars of one or more department members, adding/deleting entries, updating availability, and authorizing changes to dates and locations.
• Communicates daily with business partners to keep them informed of department or other important activities.
• Arranges travel and schedules requests for key department members’ attendance at outside functions and activities.
• Schedules ad‑hoc and recurring meetings.
• Enters and maintains databases, records, and spreadsheets as required.

Qualifications

• Supports multiple people and handles multiple requests simultaneously.
• Preference for candidates in the EST time zone who can begin work at an earlier start time.
• Experience supporting C‑suite level executives highly preferred.
• Proficiency with calendaring support, coordination of notes and messaging for follow‑up tasks/actions, SharePoint, contact/distribution list setup and maintenance, and simple communications drafting.

Pay

$34.00 – $39.00 per hour; W2 contract.

Benefits

No PTO or traditional benefits; an ACA‑compliant supplemental package is available for enrollment.