Administrative Assistant (6024)

Old Harbor Solutions LLC, a subsidiary of Three Saints Bay, LLC and a Federal Government Contractor industry leader, is seeking an experienced Administrative Assistant to support our government client in Grand Junction, CO.

Responsibilities

• Provide administrative and program support functions, including:
  • Process requests, reimbursements, and supply management
  • Coordinate meetings, events, and logistics
  • Maintain filing systems (physical and digital)
  • Manage office supplies and inventory
  • Maintain executive calendars and schedules
  • Coordinate meetings between directors and senior executives
  • Schedule resources and conference rooms
  • Organize logistics for events and workshops
  • Manage SharePoint sites and shared drives
  • Maintain various databases and tracking systems
  • Support records management procedures
  • Create and update procedural documentation
  • Develop reports from spreadsheets and databases
  • Serve as liaison between field offices and senior executives
  • Support directors, managers, and field staff
  • Review and vet communications for executives
  • Maintain confidentiality of sensitive information
  • Coordinate with government agencies and external partners
  • Prepare confidential correspondence, reports, and documents
  • Maintain document tracking systems
  • Ensure proper formatting and quality of official communications
  • Serve as Point of Contact for various communication systems
  • Support controlled document processing and maintenance
• Process time and attendance records in Automated Time Attendance and Production System (ATAAPS)
• Travel Management:
  • Provide support for CONCUR system and adherence to Federal Travel Regulations
  • Arrange travel plans, itineraries, and authorizations for personnel
  • Process vouchers and coordinate travel changes
  • Handle foreign travel documentation
  • Prepare travel-related reports
• HR Support Functions:
  • Assist with onboarding and offboarding employees
  • Support hiring processes and associated administrative documentation
  • Prepare and input personnel actions into corporate HR systems
  • Maintain centralized local copies of personnel records/information for managers
  • Provide administrative support for Performance Management activities

Requirements

• US Citizenship
• Ability to pass a pre-employment background check
• Ability to pass Agency Clearance
• A minimum of 5 years of administrative assistant experience with executive-level management

This position is located in Grand Junction, CO.