Administrative Assistant 1 (SG-11), Administrative Assistant Trainee 2 (SG-10), Administrative Assistant Trainee 1 (SG-08)(NYHELPS)

Responsibilities

• Welcome and direct visitors
• Register guests in the visitor management system
• Screen telephone calls
• Schedule meetings
• Distribute mail
• Handle building management tickets
• Provide general administrative support for investment and operations staff as needed

Qualifications

• Administrative Assistant Trainee 1: Six months of administrative support experience (office software, customer service, business writing, office administration). Completion of a 12‑month training program advances to Trainee 2.
• Administrative Assistant Trainee 2: One year of administrative support experience (office software, customer service, business writing, office administration). Completion of a 12‑month training program advances to the full performance level.
• Administrative Assistant 1: Two years of administrative support experience (office software, customer service, business writing, office administration).
• Competitive Minimum Qualifications: Must be reachable on the appropriate eligible list, eligible under the 55 b/c program, or eligible for transfer under Civil Service Law Sections 52.6/70.1/70.4. Transfer requirements: one year permanent competitive or 55‑b/55‑c service in an approved title at SG‑09 or above for SG‑11; SG‑06 or above for Trainee 1; SG‑08 or above for Trainee 2. See Career Mobility GOT‑IT (ny.gov) for eligibility details. Transfer appointments may not result in a second consecutive transfer with an advancement of more than two S‑grades or one M‑grade.
• Traineeship salary information: Position may be filled at Administrative Assistant Trainee 1 (SG‑08, $42,209), Trainee 2 (SG‑10, $47,110), or full performance Administrative Assistant 1 (SG‑11, $49,841) based on education, experience, and prior state service. Salary is non‑negotiable; trainee hires advance to SG‑11 after successful completion of the traineeship.

Skills

• High ethical standards and commitment to the fiduciary responsibilities of a pension fund.
• Excellent communication, customer service and interpersonal skills; exhibits professionalism, tact and diplomacy; thrives in a collaborative environment as a team player in a professional office setting.
• Strong organizational skills, including the ability to maintain detailed and accurate records and files.
• Ability to meet deadlines, work under supervision, and take a highly detail‑oriented approach to work.
• Exhibits meaningful discretion and confidentiality when handling sensitive materials.
• Proficient with Microsoft Outlook, Teams, SharePoint, Word, Excel and Adobe.

Benefits

• State pension with vesting after five years’ service
• Comprehensive medical, dental and vision insurance for employees and dependents
• Flexible spending accounts for dependent and health care
• Productivity Enhancement Program (PEP) – exchange accrued leave for health insurance credit
• Public Service Loan Forgiveness (PSLF)
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds
• Holiday and paid time off
• Shift and geographic pay differentials
• Committed continuous learning environment
• Informational Brown Bag sessions
• Wellness at Work Programs to promote employee health and wellness
• OSC Mentoring Program to network, contribute, and strengthen competencies
• Opportunities for advancement, continuing education, and professional development
• And much more

Pay