Administrative and Academic Coordinator - College of Engineering - Department of Chemical Engineering
Academic Coordination
Provide administrative support to academic faculty leadership.
Publish and distribute internal communications, including student newsletter and digital presentations of student recognitions and events.
Assist student organizations in purchasing and event organization.
Support academic team activities, including but not limited to course management, events, study abroad, and travel funds.
Event Coordination
Support departmental academic events from planning through execution (e.g., commencement ceremony and reception, undergraduate and graduate research symposia, graduate orientation)
Coordinate logistics, timelines, budgeted spending, and communications for events to ensure successful delivery
Oversee vendors and on-site event staff during event execution
Administrative Support
Maintain purchasing card (P-Card) responsibilities and vendor relationships
Aid in purchasing, expense tracking, reporting, and reimbursement processes in coordination with the front office and finance team
Serve as primary contact for travel bookings in the department for guests, faculty, and students
General Operations
Perform other duties as assigned to support the evolving needs of the department
Qualifications
- High school diploma required; associate degree in business administration or a related field strongly preferred
- 3–5 years of relevant administrative or event experience
- Experience in a higher education environment and/or event coordination preferred
- Strong written and verbal communication skills, with the ability to interact effectively with diverse stakeholders
- Demonstrated organizational skills and attention to detail, with the ability to manage multiple priorities
- Proficiency in Microsoft Office Suite, Outlook, and Adobe applications
Requirements
- Successful Background Check
Typical Work Schedule: Monday-Friday from 8:30-5:00pm. An alternate work schedule allowing for early morning, evening and weekend hours will be required on occasion
Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions.