Engineering Administrative Coordinator

About the role

The Engineering Support Specialist is a versatile, office-based role that supports engineering leadership and day-to-day operations in the assigned Thermo Systems office. This position blends engineering administrative support with office operations, serving as a key resource that keeps teams organized, documentation on track, and the office running smoothly.

Responsibilities

• Provide direct administrative support to engineering management.
• Aid engineering staff with data collection, technical writing, technical document review, documentation, and other basic technical support tasks.
• Avoid special projects and other engineering administrative tasks as required.
• Complete assigned tasks accurately, on schedule, and when applicable, under budget.
• Maintain and update resource tracking tools to ensure accurate visibility into team capacity, allocation, and utilization across projects.
• Coordinate and communicate schedule changes to cross-functional teams, ensuring alignment and minimal disruption to project timelines.
• Monitor staffing changes and proactively flag gaps or conflicts in resource assignment.

Qualifications

• Education & Experience: Minimum: High school diploma or equivalent. Associate's degree preferred. 0-3 years of experience in a technical operations or administrative support role. Equivalent practical experience will be considered in lieu of a degree.
• Skills & Qualifications: Strong organizational skills with the ability to manage multiple priorities, effective communication skills across cross-functional teams and customers, detail-oriented with strong follow-through and accountability, ability to work independently while supporting a team environment, advanced proficiency in Microsoft Office (Excel, Word, PowerPoint, Access, Outlook), ability to quickly learn internal systems, tools, and processes, problem-solving mindset with attention to detail, ability to navigate and administer websites related to assigned duties.