Administrative Analyst - Office of the Chief

Duties

• Manage highly sensitive and classified materials, including internal investigations, personnel matters, negotiations, and disciplinary actions;
• Serve as an administrative liaison between the Chief, local government officials, municipal departments, community leaders, external agencies, and the public;
• Prepare, edit, and maintain correspondence, records, directives, and office files, including law enforcement specific documentation;
• Process purchase requests and invoices;
• Act as the primary contact for the Police Foundation Board; coordinate donation intake, prepare deposit slips, secure funds, and ensure accurate tax-exempt donor acknowledgments;
• Provide advanced administrative, analytical, and operational support to the Chief and executive leadership; coordinate confidential communications, meeting materials, and stakeholder outreach;
• Aid in project management activities, including planning, documentation, timelines, and progress monitoring for departmental initiatives;
• Draft and edit official documents and administrative directives; coordinate responses to public records requests and ensure legal and procedural compliance;
• Identify workflow inefficiencies and implement administrative improvements to enhance the effectiveness of the Chief’s Office.

Requirements

• Bachelor's degree in business or public administration, accounting, finance or a related field;
• Two years of experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility;
• Or an equivalent combination of training and experience.

Working Knowledge

• The principles, procedures and standards related to the operations of the assigned area of responsibility that are required to provide professional-level analytical assistance in such areas as: development and administration of the annual budget; financial/fiscal analysis and reporting; grant monitoring and administration; administration of contractual agreements; development and evaluation of administrative/management systems, functions, policy and procedures; and/or major program evaluation and planning.

Skills

• Analyze organizational and administrative issues and recommend and implement an effective course of action;
• Conduct analytical studies and prepare analytical reports;
• Communicate effectively orally and in writing;
• Operate a personal computer and related software and other standard office equipment;
• Develop and maintain effective working relationships with internal and external customers.

Benefits

• This position is considered Critical Safety Sensitive and is subject to random drug testing and alcohol testing.
• The use of illegal drugs, and/or the use of medical marijuana for this position is prohibited.
• Employees must not consume or be under the influence of alcohol while on duty, on work premises, or operating agency equipment.
• This position is subject to working in high security areas governed by the US Department of Justice’s “Criminal Justice Information Services (CJIS) Security Policy” and therefore requires successfully passing a more stringent criminal background check.
• Must be a US citizen or be a lawful permanent resident eligible for naturalization.

Pay

• Shift Monday - Friday; 7:30 a.m. - 4:00 p.m.
• Work Location Police Chesterfield County is an Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion