Administrative Assistant to the Chief Operations Officer

About the role

The Administrative Assistant to the Chief Operations Officer provides high-level administrative support to the Chief Operations Officer, ensuring the efficient operation of the Operations Administration office. This role involves handling confidential information, managing communications, coordinating schedules, and serving as a liaison between the Chief Operations Officer and internal/external stakeholders.

Responsibilities

• Manage and prioritize the Chief Operations Officer's schedule, including appointments, meetings, and travel arrangements.
• Serve as the primary point of contact for communications with the Chief Operations Officer's office, including handling correspondence, emails, and phone calls.
• Prepare handbooks, presentations, meeting agendas, and other documentation for the Chief Operations Officer.
• Maintain an organized filing system for records and confidential documents.
• Aid in coordinating and preparing materials for Facilities Committee meetings, including drafting meeting minutes.
• Organize and facilitate meetings, conferences, and special events on behalf of the Chief Operations Officer's office.
• Handle sensitive matters with professionalism, discretion, and confidentiality.
• Perform other duties as assigned by the Chief Operations Officer.

Requirements

• Two years of post-secondary training or an equivalent combination of education and experience in executive administration, office management, or a related field.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
• Strong verbal and written communication skills with the ability to interact effectively with diverse stakeholders.
• Ability to manage multiple priorities, meet deadlines, and work under pressure in a fast-paced environment.
• Must exercise discretion and maintain confidentiality in handling sensitive matters.
• Ability to anticipate needs, take initiative, and work proactively with minimal supervision.

Qualifications

• Minimum qualifications include a bachelor's degree in a relevant field or equivalent experience.
• Experience in a similar administrative role preferred.
• Knowledge of educational research, leadership practices, and school improvement trends.

Skills

• Excellent organizational and time management skills.
• Strong interpersonal and communication skills.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and manage multiple tasks simultaneously.

Benefits

N/A

Pay

$50,000 - $55,000 annually

Schedule

246 days per year