Administration Support Specialist

Metadata: Job Code JC-529758, Position #275-814-1139-011. One permanent, full-time position located in Sacramento County. Hybrid schedule (up to two days remote, three or more days onsite). Not eligible for visa sponsorship; must be authorized to work in the U.S. without sponsorship. Effective July 1, 2025, a 3% pay reduction applies in exchange for 5 hours of Personal Leave Program 2025 (PLP 2025) leave credits monthly. Salary range shown does not reflect this reduction.

About the Role

The Information Technology Services Branch (ITSB) supports CalPERS’ business operations by providing technology services, solutions, and support to ensure effective delivery of programs and services. This role serves as the ITSB Receptionist, playing a key role in supporting daily administrative operations and acting as a welcoming, professional point of contact for team members and visitors.

Pay

$3,829.00 - $4,794.00 per month. New to State candidates will be hired at the minimum salary of the classification or the minimum of the alternate range, if applicable.

Responsibilities

• Serve as the primary point of contact for the ITSB, greeting and assisting team members, visitors, and callers in a professional and courteous manner.
• Support daily administrative operations, including managing incoming and outgoing correspondence, maintaining office supplies, and coordinating meeting logistics.
• Perform typing and data entry tasks with accuracy and efficiency, adhering to established standards and deadlines.
• Assist with the preparation and distribution of documents, reports, and presentations.
• Maintain confidentiality and handle sensitive information in accordance with CalPERS policies and procedures.
• Coordinate and schedule appointments, meetings, and conference rooms, ensuring efficient use of resources.
• Provide general administrative support to ITSB staff, including but not limited to filing, scanning, and organizing documents.
• Assist with special projects and other duties as assigned to support the branch’s goals and objectives.

Requirements

• Ability to type at a minimum speed as designated in the Class Specifications (typing certificate confirming minimum speed required prior to hire).
• Must pass an examination to establish list eligibility prior to a final offer of employment. Visit CalHR’s CalCareers website to find and take the Office Technician exam.
• Applicants must meet the Minimum Qualifications (MQs) listed on the Classification Specification. Include all relevant experience, education, and training in your application package. If using education to meet MQs, submit transcripts (foreign degrees require a U.S. equivalency evaluation from a NACES-approved organization).

Qualifications

Submit a Statement of Qualifications (SOQ) (maximum two pages) addressing the following:

• Describe how your experience qualifies you for this Office Technician (Typing) position, referencing the duty statement.
• Detail your relevant knowledge, skills, and abilities.

Applications without an SOQ or those that do not address the questions above will not be considered. Do not use Artificial Intelligence (AI) assistance when composing your SOQ, as it is used to assess personal writing and communication skills.

Benefits

CalPERS offers competitive benefit packages, compensation, and opportunities for advancement. As a destination employer, CalPERS provides:

• Comprehensive health, dental, and vision benefits for employees and their families.
• Retirement benefits through the nation’s largest public pension fund.
• Paid leave programs, including vacation, sick leave, and holidays.
• Professional development and career growth opportunities.
• Work-life balance initiatives, including hybrid work options where applicable.

CalPERS is committed to Diversity, Equity, and Inclusion. Learn more about our efforts on our website.

Special Notes

• Anticipated in-person interviews will begin the week of September 28, 2026.
• This position is not eligible for E-Verify participation for employment authorization purposes.
• Reasonable accommodations for the hiring interview process are available upon request at the time of scheduling.