Administration Specialist

About the role

The position is a combination of remote and on-site work; the individual must live within a 100 mile driving distance to the Rochester Mayo Clinic campus.

Responsibilities

• Responsible for the documentation, database organization, and metric reporting of the committee that serves as the governing body for Mayo Clinic.
• The primary contact for committee-related questions and provides process coaching and training to individuals and department/divisions.
• Ensures all request submissions are complete and meet the requirements of the committee.
• Works closely and collaboratively with committee secretary and leadership to assist in documenting, monitoring, and communicating timelines, milestones and tasks.
• Articulates current and future status of requests. Communicates issues and action items and incorporates feedback into requests.
• Utilizes appropriate project management tools and software applications to facilitate interaction between proponents and committees, and represents the committees' actions to proponents.
• Responsible for database development and creation of forms and templates.
• Provides Committee Secretarial/Administrative support including but not limited to documentation of meeting minutes at committee meetings and creating effective presentations to communicate project information.
• Obtains user feedback, designs, develops and maintains committee websites ensuring content is current.

Qualifications

• Bachelor’s Degree preferred.
• Requires successful completion of a one- or two-year degree/diploma in an administrative assistant/secretarial field and 3 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees, OR a minimum of 6 years’ experience in an administrative assistant/secretarial role, to include at least one year working with Mayo Clinic committees.
• Requires excellent application of grammar, punctuation, and English usage.
• Must have computer experience and possess proficiency on technical office equipment (computer, printer, dictation equipment, phone system, fax machine, etc.).
• Must possess high-level skill in organization, clerical aptitude, interpersonal relations, excellent written and oral communication skills, and have the ability to prioritize and handle a variety of tasks simultaneously, including standard office practices.
• Must demonstrate good decision-making and judgment as well as attention to detail and follow-through.
• Must be able to adapt to a rapidly changing environment.
• Experience with WordPress and SharePoint preferred.

Benefits

• Medical: Multiple plan options.
• Dental: Delta Dental or reimbursement account for flexible coverage.
• Vision: Affordable plan with national network.
• Pre-Tax Savings: HSA and FSAs for eligible expenses.
• Retirement: Competitive retirement package to secure your future.

Pay

$27.24 - $40.62 / hour

Schedule

Full Time
Monday - Friday, 8:00 a.m. - 4:30 p.m. CT

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status.