Administrative Specialist

About the role

The Opportunity Precious Plate is hiring an Administrative Specialist to join our team. In this role, you will be the first person that staff, clients, and visitors see as they enter our office, so it is essential to create a welcoming atmosphere. You will also complete receptionist tasks, such as answering phones, preparing outgoing mail while also providing administrative support to the Human Resources and Maintenance department.

Who We Are Since 1973, Precious Plate has provided exceptional, selective electroplating services by continually adapting and improving electroplating equipment and processes to the specific needs of a wide variety of manufacturers. We are ISO certified specific to certain quality management and environmental standards. By joining our team, we will empower you to do great work and can provide excellent opportunities for growth in your career with us.

Working Conditions Majority of responsibilities will be performed in an office environment. May be required to occasionally walk through the manufacturing environment.

Responsibilities

• Greet clients and other visitors to our organization
• Answer phones and direct calls to the appropriate party
• Assist with processing, scanning and filing paperwork for various departments
• Assist with incoming and outgoing mail
• Maintains the Reception area
• Supports Human Resources with maintaining & updating information and other administrative tasks as assigned
• Take inventory of and sort, distribute, and track employee uniforms
• Assist with inventory for copy machines, front conference room, and front office kitchen
• Continuously update maintenance records and requests in the existing database
• Input data into various spreadsheets, maintenance logs, and reports
• Drive company vehicle to various locations to pick up / drop off supplies as needed by maintenance staff
• Schedule various maintenance vendor appointments
• Orders lunches and make dinner/hotel reservations
• Make travel arrangements for executives and assist with their calendars
• Follows all safety rules and regulations

Requirements

• Minimum high school diploma or GED certificate
• Experience as a front desk receptionist or in an administrative role (strongly preferred)
• Excellent communication, multitasking, and organizational skills
• An understanding of basic computer programs, including Microsoft Word, Excel