Administration Manager

About the role

We are seeking an experienced and hands-on Administration Manager to lead the overall administration and employee support function of the organization. The role will be responsible for managing facilities, accommodation, transportation, food services, vendors, workplace services, and general administration, ensuring a safe, efficient, and employee-friendly work environment. The Administration Manager will partner with business and functions across the organization to ensure seamless delivery of administrative and workplace services aligned with organizational needs.

Responsibilities

• Administration & Facilities
  • Lead day-to-day administrative operations and establish effective processes, systems, and service standards
  • Manage offices, common areas, utilities, housekeeping, maintenance, security, waste management, and other facility services
  • Ensure workplace facilities are adequately equipped, maintained, and operational
  • Manage administrative records, policies, procedures, and documentation
• Accommodation & Guesthouse Management
  • Manage company accommodation, guesthouses, hotels, and housing arrangements for employees and visitors
  • Oversee room allocation, occupancy, housekeeping, maintenance, utilities, and service quality
  • Manage accommodation providers, contracts, costs, and service standards
• Food Services & Canteen
  • Establish and manage canteen and employee food services based on workforce requirements
  • Identify, evaluate, negotiate with, and onboard suitable caterers, food service providers, and food trucks
  • Manage contracts, menus, operating schedules, pricing, food quality, hygiene, and service standards
  • Monitor vendor performance and employee feedback and ensure continuity of food services
• Transportation & Travel
  • Manage employee transportation, shuttle services, vehicles, drivers, airport transfers, and local travel requirements
  • Establish and manage transportation vendors, contracts, service standards, and costs
  • Ensure safe, reliable, and efficient transportation services