Admininstrative Assistant, Principal

About the role

Provides comprehensive administrative and clerical support to ensure the efficient operation of the school office. This role involves handling communication, scheduling, record-keeping, and various tasks that support the principal and the school's administrative functions.

Responsibilities

• Maintain communication with the Principal, staff, students, parents, and community.
• Perform bookkeeping duties and monitor and maintain accounts and budgets as assigned.
• Ensure the smooth operation and organization of the office and materials.
• Perform clerical duties such as answering the phone; opening, sorting, and distributing mail; greeting and directing visitors; typing correspondences, meeting agendas, and memos; filing; faxing; copying.
• Maintain a calendar for the Principal, scheduling appointments/interviews as needed.
• Maintain a current record of all student registrations and withdrawals, which includes preparing forms and records.
• Calculate statistics for percentage of students receiving deficiencies and failing the marking period.
• Maintain confidential employee and student cumulative records, files, and affairs and record data and activities.
• Prepare student transcripts and records, upon request, and submit/mail to appropriate locations.
• Prepare, complete, and print reports, spreadsheets, invitations, scholarship information, etc.
• Perform other duties as assigned by the Principal, Assistant Principal, and/or Superintendent.

Requirements

• Two (2) years experience as a secretary necessary, preferably in public education
• High school diploma or equivalent is necessary
• Diploma from an accredited secretarial training program helpful
• Other education/experience as accepted by the school board and administration