Admin Support III - Finance and Economics

Summary Of Responsibilities

• Provide advanced and confidential administrative support, including preparing correspondence, meeting minutes, and reports;
• Manage faculty activity databases;
• Maintain knowledge of university policies and procedures;
• Cook up and submit departmental reports, publications, newsletters, and other documentation;
• Manage departmental financial activities, including payroll processing, timecards, hiring paperwork (PAFs, ESAFs, EPAFs), requisitions, travel requests, purchase orders, catering orders, index tracking, and budget reconciliation;
• Serve as the first point of contact for students, faculty, and visitors by answering phones, assisting walk-ins, and providing accurate information about university and departmental services;
• Maintain and monitor inventory of office supplies and equipment; manage ordering, receiving, billing, and distribution of materials;
• Support department leadership by facilitating communication, acting as a liaison with the Dean's Office, assisting with problem resolution, and performing other duties as assigned.

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with a bachelor's or an associate's degree and two years of experience related to the summary of duties;
• OR any combination of education and/or experience totaling four years.
• Preferred Qualifications:
• Graduation from an accredited institution with a bachelor's degree plus one year of experience related to the Summary of Duties;
• OR any combination of education and/or experience totaling five years.

Knowledge / Skills / Abilities

• Knowledge:
• Office operations;
• Event planning;
• Marketing communications;
• University procedures & policies;
• Proficiency:
• In Microsoft Office (Teams, Outlook, Word, Excel, PowerPoint) and other business software;
• Skills:
• Preparing and interpreting reports, charts, and budgets;
• Excellent organizational, time management, and multitasking abilities with strong attention to detail;
• Effective interpersonal, customer service, and problem-solving skills.
• Abilities:
• Maintain confidentiality and handle sensitive information with discretion;
• Comfortable working independently and collaboratively in a fast-paced environment;
• Willingness to support occasional evening/weekend events and adapt to shifting priorities.

EEO Statement

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law. To apply, please visit https://www.schooljobs.com/careers/uvu/jobs/5399397/admin-support-iii-finance-and-economics jeid-a061edfb735edb4a9029b3166fa13253