Admin Support III - Herbert Institute

Summary Of Responsibilities

• Perform advanced and confidential administrative duties, including composing routine correspondence, answering phones, directing calls, taking meeting minutes, and managing financials.
• Monitor budget and financial accounts for accuracy and make necessary adjustments.
• Maintain the Institute's contact database and support events with internal and external audiences.
• Scheduling and Coordination:
• Assist in scheduling and coordinating meetings, events, interviews, appointments, and supervisor travel arrangements.
• Prepare or assist with the preparation of scheduled campus events as directed.
• Report and Document Management:
• Curate artifacts, plants, and items for display in Herbert Hall.
• Coordinate the preparation and submission of various reports, new hire paperwork, requisitions, purchase orders, travel requests, expense reports, index tracking, and budget reconciliations.
• Maintain files, inventories, office supplies, equipment, and other items.
• Public Interaction:
• Inform students, faculty, staff, and the public about program and university services.
• Respond to incoming calls and walk-in traffic, maintain building security, and ensure after-hour access is available only to appropriate faculty and staff.

Qualifications / Licenses / Certifications

• Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.
• Preferred Qualifications: Administrative experience in an academic setting is preferred.