Admin Specialist III (Orlando)

Key Responsibilities

• Serve as a primary administrative point of contact for internal teams and external stakeholders
• Handle non-routine inquiries and problem resolution with sound judgment
• Draft, edit, and manage business correspondence, reports, and presentations
• Cook up workflows and activities across departments to ensure smooth operations
• Maintain and organize confidential records, files, and documentation systems
• Support budget tracking, forecasting, and variance analysis
• Compile and analyze data to support reports, presentations, and operational decisions
• Track and manage compliance activities, inspections, and regulatory requirements
• Aid in training new team members and providing guidance to junior staff
• Assist with special projects and provide backup support for operational functions as needed

What Success Looks Like

• Proactively manage priorities and keep multiple workflows moving efficiently
• Leaders trust you to deliver accurate, timely, and organized support
• Identify opportunities to improve processes and streamline administrative tasks
• Data and reports you produce are clear, accurate, and actionable
• Compliance activities are completed on time and properly documented
• Collaborate effectively across teams and support a positive work environment

Required Qualifications

• A High School Diploma or GED
• 4+ years of administrative support experience (or 2+ years in a progressive internal administrative role)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience using email systems and digital communication tools
• Strong ability to analyze data, create reports, and support presentations
• Proven ability to manage confidential information with discretion
• Experience working in a fast-paced, multi-tasking environment
• Strong written and verbal communication skills
• Ability to prioritize work, solve problems, and operate independently

Preferred Qualifications

• An Associate’s Degree from an accredited college
• Experience in a utility, energy, or regulated industry environment
• Familiarity with systems such as CIS/CRM, GIS, or operational software tools
• Knowledge of budgeting processes and administrative procedures

Skills That Will Help You Stand Out

• Advanced data analysis and reporting skills
• Strong organizational and records management abilities
• Excellent customer service and stakeholder communication skills
• Ability to interpret policies and make sound decisions independently
• Experience supporting compliance tracking or regulatory processes
• Strong attention to detail and accuracy
• Ability to collaborate effectively across all levels of the organization