Admin Services Supervisor - OSS2
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. Remove boilerplate, navigation, legal, EEO, etc. Also remove duplicated lines, application instructions, contact info, etc. Keep substantive info: job description, duties, responsibilities, qualifications, preferred qualifications, physical requirements, benefits, pay, schedule, telework info maybe as part of schedule? The instruction: include Pay/Schedule/Benefits sections only if posting actually states them. Pay: salary range given. Schedule: work shift/hours, days of work, telework eligibility details. Benefits: listed benefits. So we will have sections: About the role (maybe a brief intro), Responsibilities, Requirements (minimum qualifications), Preferred Qualifications (maybe under Qualifications?), Skills (maybe combine with requirements?), Benefits, Pay, Schedule. We need to use for each section heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must not repeat job title as heading. Do not put Job ID etc as headings. We can include minor metadata in a short
or drop it. Probably we can include location, telework eligibility in schedule section.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from description: responsibilities: lead overall operations and continuous improvement of MNIT Administrative Services Unit; organize, control, direct diverse clerical/technical support functions through subordinate staff; serve as key liaison between Assistant Commissioners and MNIT management; approve fiscal documents and records for unit budget; supervise keeping of accounts and preparation of budget reports for Assistant Commissioners; ensure facilities well-maintained, administrative processes efficient, team support; strong problem-solver, skilled communicator, manage multiple priorities; work onsite at 600 Robert St N, St Paul at least 50% etc; telework eligibility details.
Minimum qualifications: two years supervising or providing leadwork for administrative support team; experience managing office environment including facilities, administrative, logistical responsibilities; proficiency with MS Office Suite; exceptional organizational skills; proactive problem-solving mindset; attention to detail; demonstrated ability to communicate clearly; customer-focused approach.
Preferred qualifications: Associate's or bachelor's degree in business admin, Facilities Management, or related field; experience in government/public sector; knowledge of state procurement and administrative processes; experience with building management systems or facilities software; certification in facilities management (FMP, CFM).
Physical requirements: occasional lifting up to [e.g., 25] pounds may be required for moving supplies or equipment. (Note placeholder "[e.g., 25]" - we should keep as is? It's placeholder but it's in the text. The instruction: do NOT emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. For physical requirements, it's not a heading we must create unless we have a section for it. We could include physical requirements under Requirements or maybe a separate section? Not listed as allowed headings but we could incorporate into Requirements as a list item. It's okay.
Additional requirements: legally required checks etc. That's boilerplate legal; we should remove as per instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. So we drop that.
Benefits: list as given.
Pay? Actually benefits list includes many items: Paid vacation and sick leave, 12 paid holidays each year, Low-cost medical, dental, vision, prescription drug plans, Fertility care including IVF, Diabetes care, Dental and orthodontic care for adults and children, 6 weeks paid leave for parents of newborn or newly adopted children, Pension plan that provides income when you retire (after working at least three years), Employer paid life insurance, Short-term and long-term disability insurance, Tax-free expense accounts for health, dental, dependent care, Resources that provide support and promote physical, emotional, social, financial well-being, Support to help you reach career goals: Training, classes, professional development, Tuition reimbursement, Federal Public Service Loan Forgiveness Program, Employee Assistance Program (EAP) for work/life support, Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care. Also note that programs, resources and benefits eligibility varies based on type of employment etc. That's maybe boilerplate but still part of benefits description; we can keep.
Pay: Salary Range: $26.87 - $38.83 / hourly; $56,104 - $81,077 / annually.
Schedule: Work Shift/Work Hours: Day; Days of Work: Monday - Friday; Travel Required: No; Telework Eligible: No (but then later details about telework eligibility depending on residence). Actually earlier says Telework Eligible: No, but then later details: "This position requires an employee to work onsite at 600 Robert St N, St Paul, Minnesota at least 50% [or more or less if space limitations remain] of the time, with limited telework available. Telework eligibility depends on residence: Candidates living in Minnesota or within 50 miles of the worksite in a bordering state (Iowa, North Dakota, South Dakota, and Wisconsin) may telework up to 50%. Minnesota residents living more than 50 miles from the worksite may be eligible to telework more than 50%. Candidates living 50 miles or more from the worksite in a bordering state may work onsite 100% or may be telework eligible if relocating within 50 miles." So we need to include that detail. So schedule section should include work shift, days, travel, telework details.
We must not include application instructions, contact info, etc.
We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all the details from the description, but we can condense into lists and prose as appropriate, but not lose detail.
Let's structure:
About the role
... descriptive paragraph summarizing role? The posting includes a paragraph: "The work you'll do is more than just a job...." plus description of MNIT etc. We'll keep that as prose.
But we must not repeat job title as heading. So About the role is fine.
Then
Responsibilities
- ... each duty as list item.
We need to capture all responsibilities: lead overall operations and continuous improvement of the MNIT Administrative Services Unit; organize, control, and direct a number of diverse clerical and/or technical support functions through subordinate staff who perform varied and diverse tasks; these staff provide office program management work for all major units of MNIT Services; serve as a key liaison between Assistant Commissioners and MNIT management; approve all fiscal documents and records for the Administrative Services Unit budget; supervise the keeping of accounts and the preparation of budget reports for Assistant Commissioners; ensure facilities are well-maintained, administrative processes are efficient, and team has the support they need to succeed; strong problem-solver, skilled communicator, capable of managing multiple priorities in a fast-paced environment; work onsite at 600 Robert St N, St Paul at least 50% (with telework details). Actually the onsite/telework could be in Schedule section. But we could include in Responsibilities as part of work location expectation. However schedule section will cover that.
We'll keep responsibilities list focusing on duties; location maybe in Schedule.
Then
Requirements
- Minimum qualifications list items.
We need to include: Minimum of two years supervising or providing leadwork for an administrative support team; experience managing an office environment, including facilities, administrative, and logistical responsibilities; strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software; exceptional organizational skills and ability to manage multiple tasks and priorities effectively; proactive and problem-solving mindset with strong attention to detail; demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding; customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.
Also maybe include physical requirements: occasional lifting of up to [e.g., 25] pounds may be required for moving supplies or equipment. We'll add as list item.
Then
Preferred Qualifications
- Associate's or bachelor’s degree in business administration, Facilities Management, or a related field; experience working in a government or public sector environment; knowledge of state procurement and administrative processes; experience with building management systems or facilities software; certification in facilities management (e.g., FMP, CFM).
Then
Skills
maybe combine some but we already have skills in requirements. Could omit if redundant. But we could include a Skills section highlighting: organizational, communication, problem-solving, proficiency with MS Office, attention to detail, customer service. However we might be duplicating. The instruction: prefer a few substantive sections over many thin ones. So maybe we combine Requirements and Preferred Qualifications into a single Qualifications section? But headings list includes Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could have Requirements (minimum), Qualifications (preferred), Skills (maybe not needed). To avoid thin sections, we could omit Skills and just have Requirements and Preferred Qualifications. But the instruction says use headings only when posting has real specific content for it. It doesn't forbid having both Requirements and Qualifications. We'll include both.
Then Benefits
- each benefit item.
Then
Pay
Salary range: $26.87 - $38.83 per hour; $56,104 - $81,077 per year.
Then
Schedule
Work shift: Day; Days of work: Monday - Friday; Travel required: No; Onsite requirement: Work onsite at 600 Robert St N, St Paul, Minnesota at least 50% of the time; Telework eligibility: depends on residence – candidates living in Minnesota or within 50 miles of the worksite in a bordering state (IA, ND, SD, WI) may telework up to 50%; Minnesota residents living >50 miles from worksite may telework >50%; candidates living 50 miles+ from worksite in a bordering state may work onsite 100% or be telework eligible if relocating within 50 miles.
We must not include boilerplate like "Telework Eligible: No" contradictory; but we include the detailed telework eligibility.
We must not include application instructions, contact info, EEO, etc.
Now ensure we preserve all substantive info: Did we miss anything? The "About Minnesota IT Services" paragraph: we included in About the role maybe. Also the "What do Minnesota's State employees have in common?" list: that's more boilerplate? It's about employee value proposition; could be considered part of About the role or Benefits? It's not exactly benefits but more about employee experience. Might be considered part of About the role. We could include a paragraph about that. But the instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "What do Minnesota's State employees have in common?" is not exactly boilerplate but could be considered generic marketing. However it's substantive info about the agency. We could keep it as part of About the role.
Also the "Connect 700 Program" etc is about application process for disabled veterans; that's application instructions, should be removed.
"Veterans" etc also application instructions.
"Current State Employees Bidders" etc also application instructions.
Thus we remove those.
Now produce HTML fragment.
We must not include
- for any list of duties/requirements/benefits. Use
for prose. We must not repeat job title as heading. Do not put Job ID etc as headings. We can include minor metadata in a short
or drop it. Probably we can include location, telework eligibility in schedule section. We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from description: responsibilities: lead overall operations and continuous improvement of MNIT Administrative Services Unit; organize, control, direct diverse clerical/technical support functions through subordinate staff; serve as key liaison between Assistant Commissioners and MNIT management; approve fiscal documents and records for unit budget; supervise keeping of accounts and preparation of budget reports for Assistant Commissioners; ensure facilities well-maintained, administrative processes efficient, team support; strong problem-solver, skilled communicator, manage multiple priorities; work onsite at 600 Robert St N, St Paul at least 50% etc; telework eligibility details. Minimum qualifications: two years supervising or providing leadwork for administrative support team; experience managing office environment including facilities, administrative, logistical responsibilities; proficiency with MS Office Suite; exceptional organizational skills; proactive problem-solving mindset; attention to detail; demonstrated ability to communicate clearly; customer-focused approach. Preferred qualifications: Associate's or bachelor's degree in business admin, Facilities Management, or related field; experience in government/public sector; knowledge of state procurement and administrative processes; experience with building management systems or facilities software; certification in facilities management (FMP, CFM). Physical requirements: occasional lifting up to [e.g., 25] pounds may be required for moving supplies or equipment. (Note placeholder "[e.g., 25]" - we should keep as is? It's placeholder but it's in the text. The instruction: do NOT emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless posting actually states them. For physical requirements, it's not a heading we must create unless we have a section for it. We could include physical requirements under Requirements or maybe a separate section? Not listed as allowed headings but we could incorporate into Requirements as a list item. It's okay. Additional requirements: legally required checks etc. That's boilerplate legal; we should remove as per instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. So we drop that. Benefits: list as given. Pay? Actually benefits list includes many items: Paid vacation and sick leave, 12 paid holidays each year, Low-cost medical, dental, vision, prescription drug plans, Fertility care including IVF, Diabetes care, Dental and orthodontic care for adults and children, 6 weeks paid leave for parents of newborn or newly adopted children, Pension plan that provides income when you retire (after working at least three years), Employer paid life insurance, Short-term and long-term disability insurance, Tax-free expense accounts for health, dental, dependent care, Resources that provide support and promote physical, emotional, social, financial well-being, Support to help you reach career goals: Training, classes, professional development, Tuition reimbursement, Federal Public Service Loan Forgiveness Program, Employee Assistance Program (EAP) for work/life support, Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care. Also note that programs, resources and benefits eligibility varies based on type of employment etc. That's maybe boilerplate but still part of benefits description; we can keep. Pay: Salary Range: $26.87 - $38.83 / hourly; $56,104 - $81,077 / annually. Schedule: Work Shift/Work Hours: Day; Days of Work: Monday - Friday; Travel Required: No; Telework Eligible: No (but then later details about telework eligibility depending on residence). Actually earlier says Telework Eligible: No, but then later details: "This position requires an employee to work onsite at 600 Robert St N, St Paul, Minnesota at least 50% [or more or less if space limitations remain] of the time, with limited telework available. Telework eligibility depends on residence: Candidates living in Minnesota or within 50 miles of the worksite in a bordering state (Iowa, North Dakota, South Dakota, and Wisconsin) may telework up to 50%. Minnesota residents living more than 50 miles from the worksite may be eligible to telework more than 50%. Candidates living 50 miles or more from the worksite in a bordering state may work onsite 100% or may be telework eligible if relocating within 50 miles." So we need to include that detail. So schedule section should include work shift, days, travel, telework details. We must not include application instructions, contact info, etc. We need to preserve all substantive information; do not invent or summarize away detail. So we need to include all the details from the description, but we can condense into lists and prose as appropriate, but not lose detail. Let's structure:
About the role
... descriptive paragraph summarizing role? The posting includes a paragraph: "The work you'll do is more than just a job...." plus description of MNIT etc. We'll keep that as prose. But we must not repeat job title as heading. So About the role is fine. Then
Responsibilities
- ... each duty as list item.
We need to capture all responsibilities: lead overall operations and continuous improvement of the MNIT Administrative Services Unit; organize, control, and direct a number of diverse clerical and/or technical support functions through subordinate staff who perform varied and diverse tasks; these staff provide office program management work for all major units of MNIT Services; serve as a key liaison between Assistant Commissioners and MNIT management; approve all fiscal documents and records for the Administrative Services Unit budget; supervise the keeping of accounts and the preparation of budget reports for Assistant Commissioners; ensure facilities are well-maintained, administrative processes are efficient, and team has the support they need to succeed; strong problem-solver, skilled communicator, capable of managing multiple priorities in a fast-paced environment; work onsite at 600 Robert St N, St Paul at least 50% (with telework details). Actually the onsite/telework could be in Schedule section. But we could include in Responsibilities as part of work location expectation. However schedule section will cover that.
We'll keep responsibilities list focusing on duties; location maybe in Schedule.
Then
Requirements
- Minimum qualifications list items.
We need to include: Minimum of two years supervising or providing leadwork for an administrative support team; experience managing an office environment, including facilities, administrative, and logistical responsibilities; strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software; exceptional organizational skills and ability to manage multiple tasks and priorities effectively; proactive and problem-solving mindset with strong attention to detail; demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding; customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.
Also maybe include physical requirements: occasional lifting of up to [e.g., 25] pounds may be required for moving supplies or equipment. We'll add as list item.
Then
Preferred Qualifications
- Associate's or bachelor’s degree in business administration, Facilities Management, or a related field; experience working in a government or public sector environment; knowledge of state procurement and administrative processes; experience with building management systems or facilities software; certification in facilities management (e.g., FMP, CFM).
Then
Skills
maybe combine some but we already have skills in requirements. Could omit if redundant. But we could include a Skills section highlighting: organizational, communication, problem-solving, proficiency with MS Office, attention to detail, customer service. However we might be duplicating. The instruction: prefer a few substantive sections over many thin ones. So maybe we combine Requirements and Preferred Qualifications into a single Qualifications section? But headings list includes Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could have Requirements (minimum), Qualifications (preferred), Skills (maybe not needed). To avoid thin sections, we could omit Skills and just have Requirements and Preferred Qualifications. But the instruction says use headings only when posting has real specific content for it. It doesn't forbid having both Requirements and Qualifications. We'll include both. ThenBenefits
- each benefit item.
Then
Pay
Salary range: $26.87 - $38.83 per hour; $56,104 - $81,077 per year. Then
Schedule
Work shift: Day; Days of work: Monday - Friday; Travel required: No; Onsite requirement: Work onsite at 600 Robert St N, St Paul, Minnesota at least 50% of the time; Telework eligibility: depends on residence – candidates living in Minnesota or within 50 miles of the worksite in a bordering state (IA, ND, SD, WI) may telework up to 50%; Minnesota residents living >50 miles from worksite may telework >50%; candidates living 50 miles+ from worksite in a bordering state may work onsite 100% or be telework eligible if relocating within 50 miles. We must not include boilerplate like "Telework Eligible: No" contradictory; but we include the detailed telework eligibility. We must not include application instructions, contact info, EEO, etc. Now ensure we preserve all substantive info: Did we miss anything? The "About Minnesota IT Services" paragraph: we included in About the role maybe. Also the "What do Minnesota's State employees have in common?" list: that's more boilerplate? It's about employee value proposition; could be considered part of About the role or Benefits? It's not exactly benefits but more about employee experience. Might be considered part of About the role. We could include a paragraph about that. But the instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "What do Minnesota's State employees have in common?" is not exactly boilerplate but could be considered generic marketing. However it's substantive info about the agency. We could keep it as part of About the role. Also the "Connect 700 Program" etc is about application process for disabled veterans; that's application instructions, should be removed. "Veterans" etc also application instructions. "Current State Employees Bidders" etc also application instructions. Thus we remove those. Now produce HTML fragment. We must not include
- each benefit item.
Then
- Associate's or bachelor’s degree in business administration, Facilities Management, or a related field; experience working in a government or public sector environment; knowledge of state procurement and administrative processes; experience with building management systems or facilities software; certification in facilities management (e.g., FMP, CFM).
Then
- Minimum qualifications list items.
We need to include: Minimum of two years supervising or providing leadwork for an administrative support team; experience managing an office environment, including facilities, administrative, and logistical responsibilities; strong proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software; exceptional organizational skills and ability to manage multiple tasks and priorities effectively; proactive and problem-solving mindset with strong attention to detail; demonstrated ability to communicate clearly and effectively in a manner that facilitates mutual understanding; customer-focused approach grounded in active listening, empathy, and solution-oriented problem-solving to deliver positive user experiences.
Also maybe include physical requirements: occasional lifting of up to [e.g., 25] pounds may be required for moving supplies or equipment. We'll add as list item.
Then
- ... each duty as list item.
We need to capture all responsibilities: lead overall operations and continuous improvement of the MNIT Administrative Services Unit; organize, control, and direct a number of diverse clerical and/or technical support functions through subordinate staff who perform varied and diverse tasks; these staff provide office program management work for all major units of MNIT Services; serve as a key liaison between Assistant Commissioners and MNIT management; approve all fiscal documents and records for the Administrative Services Unit budget; supervise the keeping of accounts and the preparation of budget reports for Assistant Commissioners; ensure facilities are well-maintained, administrative processes are efficient, and team has the support they need to succeed; strong problem-solver, skilled communicator, capable of managing multiple priorities in a fast-paced environment; work onsite at 600 Robert St N, St Paul at least 50% (with telework details). Actually the onsite/telework could be in Schedule section. But we could include in Responsibilities as part of work location expectation. However schedule section will cover that.
We'll keep responsibilities list focusing on duties; location maybe in Schedule.
Then