Admin & Facilities Assistant

About the role

This temporary part-time role provides administrative and office operations support to ensure the Broomfield office runs smoothly and efficiently. During scheduled working hours, this position serves as the primary front desk presence, creating a welcoming experience for employees, guests, and vendors while supporting day-to-day office needs. The role includes a diverse mix of responsibilities such as front desk coverage, office organization, filing, restocking supplies, facilities coordination, employee events, onboarding activities, and other administrative projects.

Schedule

This is a temporary part-time position working approximately 15-20 hours per week. The anticipated schedule is Monday through Friday from approximately 11:00 AM to 3:00 PM. We are open to discussing a consistent schedule that best meets both business and the selected candidate's availability.

Responsibilities

• Front Desk & Office Coordination
  • Serve as the main point of contact for employees, guests, and vendors, ensuring a professional and welcoming experience.
  • Manage visitor check-in, issue visitor badges, and assist with general inquiries.
  • Support daily front desk coverage and ensure smooth communication across the office.
  • Coordinate daily office operations, including incoming/outgoing mail, package distribution, shipping needs, and postage management.
  • Monitor and maintain office and kitchen supply inventory, placing orders as needed.
  • Help ensure shared spaces such as kitchens, break areas, conference rooms, and common areas are clean, organized, and fully functional.
• Facilities & Building Operations
  • Serve as the main point of contact for all facility-related needs for employees, vendors, service providers, and downstairs tenants.
  • Coordinate and oversee day-to-day building operations to ensure a clean, safe, and fully functional workplace.
  • Act as the liaison for building maintenance, repairs, and service requests, ensuring timely resolution of issues.
  • Coordinate with external vendors for facility services including cleaning, repairs, utilities, and building support needs.
  • Monitor the overall condition of the office and proactively address or escalate facility concerns.
  • Support building access and security processes including key cards, visitor access, office entry procedures, and general security system oversight.
  • Help ensure doors, alarms, and access systems are functioning properly and aligned with office protocols.
• Administrative & HR Operations Support
  • Provide administrative support, including filing, document organization, scanning, and maintaining employee and company records.
  • Assist with data entry and updates in HR and company systems.
  • Support onboarding preparation, including workstation setup, access coordination, paperwork preparation, and welcome materials.
  • Run employment verifications such as E-Verify and background check coordination.
  • Assist with interview scheduling and candidate coordination as needed.
• Office Events & Engagement Support
  • Assist with planning and coordination of office events, employee activities, and company gatherings.
  • Support execution of all-hands meetings and internal events, including logistics, setup, materials, refreshments, and cleanup.
  • Help coordinate employee recognition efforts, including birthdays, anniversaries, and internal communications that support employee engagement.

Requirements

• 1-2 years of relevant experience or a degree with applicable project work.
• Excellent interpersonal communication skills.
• Strong verbal and written communication skills.
• Professional and courteous demeanor.
• Ability to maintain confidentiality.
• Proficient in Microsoft Office suite; Outlook preferred.
• Positive and proactive approach to people and business.
• Self-motivated and energetic individual with a strong work ethic.
• Strong organization skills.
• Ability to ensure all supplies and services have been bid by multiple providers to ensure fiduciary responsibility of company assets.

Work Environment

A collaborative, open space work environment located on the second floor of a 40,000 sq. foot facility in Broomfield, Colorado. The workspace is in the upstairs lobby area. There are approximately 40 Exxel employees in the Broomfield corporate facility, which includes multiple quiet telephone booths, an outside patio area, and a large employee breakroom.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Regularly required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.
• Frequently required to stoop, kneel, crouch, or crawl.
• Must occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

• 3 Medical Plans, Dental, Vision, Life Insurance.
• Additional life insurance programs for self, spouse, and family.
• Critical illness and short-term disability insurance.
• Pet insurance.
• Open work environment with telephone booths for privacy and an expansive employee breakroom with a view of the Flatirons.
• 60% off MRSP on all company websites, plus discount programs from many outdoor industry companies through Pro-Deals.
• Annual $200 allowance to buy any company product, with discounts still applicable on additional purchases.
• Dogs allowed in the office 2 days a week.
• Minimum of 80 hours vacation and 7 days sick leave for full-time employees, prorated for part-time employees and based on start date.

Pay

Salary range for this position is $19-21 an hour, based on education and prior experience.