Admin Contractor

Title: Admin Contractor Work Location: On-site in Indianapolis Indiana Pay Rate Range: $20 to $24.43/hour Work Schedule: Monday–Friday, 37.5 hours/week Hours: Flexible, as long as 37.5 hours/week are completed Position Overview The State is seeking an EMAC (Emergency Management Assistance Compact) Contractor to assist the Logistics Section Chief with closing out open EMAC reimbursement packets. The contractor will review reimbursement packets for accuracy and consistency across multiple documents, coordinate with other state agencies and personnel, provide routine status updates to leadership, and organize completed packets for submission to the requesting state. Key Responsibilities 2. Activation, Deployment & Operations 3. Post-Disaster Reimbursement & Compliance Required Qualifications Skill / Requirement Level Experience Customer service experience in an administrative assistant or clerical role Required 2+ years Basic experience with spreadsheets and databases Required 2+ years Reimbursement or financial reconciliation experience Required 2+ years Strong attention to detail and ability to work independently Required — Good oral and written communication skills Required — Strong math and computer skills Highly Desired — Emergency management credentials/certifications Highly Desired — Government or public-sector experience Nice to Have — Logistics/supply chain coordination experience Nice to Have — Pre-Event Preparation & PlanningAssist state agencies and local jurisdictions with cataloging, typing, and vetting deployable resources. Ensure state staff and partner agencies are familiar with the EMAC Operations System. Serve as a member of the State Emergency Operations Center (SEOC) A-Team to process requests and offers between assisting and requesting states. Review or assist with drafting and executing Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters. Maintain continuous contact with deployed resources. Track resource status, logistics, and mission progress. Ensure deployment documentation, including timesheets, equipment records, and expense logs, is accurately recorded across multiple forms. Guide deploying personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages. Coordinate with assisting agencies/entities and requesting states to reconcile costs and secure reimbursement. Review reimbursement packets for accuracy and consistency. Organize completed reimbursement packets for submission. Provide routine status updates to leadership. #INDTS TeamSoft is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, or any other protected status under federal, state, or local law. We are committed to fostering a diverse and inclusive workplace.