Admin Clerk Senior - Spring Harbor - 1.0 FTE - 26-27 SY

About the role

The Madison Metropolitan School District (MMSD) is seeking a highly motivated and energetic applicant for a Middle School Operations position starting in Spring Harbor Middle. The position involves managing a welcoming and professional main office atmosphere, student attendance, budget management, and various clerical tasks.

Responsibilities

• Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently
• Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
• Work with the Student Services Team to execute and schedule parent meetings including truancy meetings
• Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
• Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers
• Manage and facilitate registration days as well as all facets of student record keeping including adding and dropping students, making sure changes to student records are updated, course and class placements, report cards, and student fees
• Aid in maintaining inventory of supplies and order replacements as needed
• Manage and facilitate K-screeners
• Aid in preparing memos, newsletters and weekly bulletin correspondence
• Maintain order when students are present
• Aid in facilitating behavior support calls and documentation
• Aid students who are ill or injured, may include administering medications in the absence of a school nurse
• Other related duties as assigned

Requirements

• 3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
• 1 year bookkeeping/accounting experience
• Prior secretarial management experience
• Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
• Experience working cross-culturally and/or commitment to work toward one's own cultural competence (i.e., valuing difference/diversity, recognizing personal limitations in one's skills and expertise, and having the desire to learn in these areas)

Skills

• Ability to file, sort, and distribute mail
• Strong knowledge of Infinite Campus with the ability to navigate the multiple data resources to include student management, report card management, use of Ad Hoc filter, behavior management, course scheduling, Data Dashboard and other data collection needs
• Effective communication skills with the ability to communicate with office assistants and administrators
• Advanced knowledge of and proficiency with computers and district softwares, such as Oasys, School Messenger, Class 7, Kronos, Munis, Subfinder, Infinite Campus, Microsoft Suite, Publisher, Gmail, and Google Docs
• Advanced knowledge of best practice in accounting, bookkeeping and financial reporting
• Advanced keyboarding skills

Qualifications

• Demonstrated skill in positive and professional communication with the ability to maintain confidentiality and composure during stressful situations
• Strong oral and written communication skills
• Manual dexterity is necessary for completing general tasks while operating office equipment
• Ability to perform work in a variety of indoor and outdoor environments throughout the year, including in inclement weather, spaces without air conditioning, and areas where temperatures may be uncomfortable or fluctuate rapidly