Admin Asst Sr Healthcare

About the role

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

Responsibilities

• Provide high level administrative support to the Otolaryngology and Surgical Services Nursing Leadership; manage calendars, coordinate meetings, prepare agendas, take minutes and track follow up actions, Process HR-related administrative tasks, including PARs for new hires, terminations and changes; coordinate onboarding; maintain confidential personnel files; assist with compliance documentation.
• Serve as primary administrative resource for approximately 100 employees by managing communications, distributing updates, preparing reports, and coordinating cross-departmental requests.
• Manage purchasing, supply orders, vendor coordination and expense tracking; assist with budget documentation and financial reconciliation.
• Provide general administrative support including document creation, data entry, scanning, routing forms, maintaining shared drives and email lists, and supporting daily clinic administrative needs.

Requirements

• High School Diploma or equivalent
• 4+ years in administrative support
• Strong verbal/written communication, organizational and time management skills
• Proficiency with Microsoft Office Suite
• Ability to work independently, prioritize tasks and maintain confidentiality

Qualifications

• MPathways experience
• Knowledge of Michigan Medicine policies and UMMG/Ambulatory Care processes

Benefits

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings