Admin Asst III

About the role

Location: 1329 4th Avenue, Seattle Washington. Under general supervision, performs advanced administrative assignments requiring a strong understanding of departmental operations, business practices, and organizational priorities. Provides proactive administrative support to the Seattle Market Retail Leader and Area Retail Leaders, serving as a trusted partner in managing schedules, communications, business initiatives, and day-to-day operations. Responsible for handling a high volume of competing priorities in a fast-paced environment while exercising sound judgment, maintaining confidentiality, and ensuring leaders are supported in achieving market objectives.

Responsibilities

• Provides proactive administrative support to retail market leadership, including calendar management, correspondence, travel arrangements, expense reporting, and meeting coordination.
• Manages competing priorities and proactively identifies opportunities to improve leader effectiveness and operational efficiency.
• Coordinates meetings, conference calls, leadership events, and market activities, including agenda development, meeting materials, logistics, and follow-up.
• Reviews, prioritizes, and responds to incoming communications, requests, and business matters, exercising appropriate discretion and judgment.
• Prepares reports, presentations, business updates, and other materials in support of leadership and strategic initiatives.
• Supports recruiting and human capital activities, including interview scheduling, onboarding coordination, requisition administration, and time and attendance processes.
• Processes invoices and manages vendor, contractor, and consultant payments accurately and timely.
• Coordinates communications and deliverables across business partners, support groups, and retail leadership teams.
• Researches, summarizes, and resolves routine and moderately complex matters with limited direction.
• Leads or supports special projects, market initiatives, and process improvement efforts to drive greater efficiency and effectiveness.
• Main