Administrative Asst III

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title as heading. We must not include Job ID etc. Remove boilerplate. Preserve all substantive info. We need to parse the posting. Key info: - Date: Sep 28, 2026 (maybe not needed) - Location: VERNON, TX - Agency: Health & Human Services Comm - Department: MaxSecPsych Nursing - Posting Number: 21915 (drop) - Closing Date: 10/28/2026 (maybe not needed) - Posting Audience: Internal and External (maybe not needed) - Occupational Category: Office and Administrative Support - Salary Range: $3,101.00 - $4,365.66 - Pay Frequency: Monthly - Salary Group: TEXAS-A-13 - Shift: Day - Additional Shift Telework: Not Eligible for Telework - Travel: Up to 5% - Regular/Temporary: Regular - Full Time/Part Time: Full time - FLSA Exempt/Non-Exempt: Nonexempt - Facility Location: Vernon State Hospital - Job Location City: VERNON - Job Location Address: 4730 COLLEGE DR - Other Locations: MOS Codes: ... (maybe not needed) - Brief Job Description: paragraphs about HHSC, psychiatric hospitals, etc. - Under direct supervision, the Administrative Assistant III - Area Coordinator position performs journey level administrative duties and/or technical program assistance work to support operations of the unit. Work involves establishing, tracking, and maintaining internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. Serves as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. Organizes and coordinates meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. Handles travel arrangements, requests, and vouchers for reimbursement. Maintains structured and efficient filing systems to support easy retrieval and secure storage of documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. This position requires regular and solid attendance, will not involve remote or teleworking, and will be normal working hours. Performs other duties as assigned. Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. - Essential Job Functions (EJFs): list of duties (many). We'll need to extract duties for Responsibilities. - Knowledge, Skills And Abilities (KSAs): list of knowledge, skills, abilities. - Registrations, Licensure Requirements Or Certifications: None - Initial Screening Criteria: At least two (2) years’ experience in a professional support role. At least three (3) years working within Microsoft products such as Outlook, Excel, Word, PowerPoint. - Additional Information: background checks, drug screen, registry checks, selective service, age requirements, immunization policy, etc. - Military occupation info: not needed. - ADA Accommodations: maybe not needed as boilerplate? It's about accommodations; could be considered boilerplate but it's specific. However instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate. ADA accommodations might be considered legal boilerplate; but it's about providing accommodation. Might be considered boilerplate; safer to drop. - Pre-Employment Checks And Work Eligibility: background checks, E-Verify, I-9. Might be considered boilerplate but it's specific to hiring process. Might be considered legal; but we can drop as it's not substantive job content. - Telework Disclaimer: mention telework eligibility; but we already have Telework: Not Eligible for Telework. Might be redundant. - Nearest Major Market: Wichita Falls (maybe not needed). We need to decide sections. We have Benefits: "Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage." Thus Benefits section exists. Pay: Salary Range and Pay Frequency given. So we can include Pay section. Schedule: Shift: Day, Additional Shift Telework: Not Eligible for Telework, Travel: Up to 5%, Regular/Temporary: Regular, Full Time/Part Time: Full time, FLSA Exempt/Non-Exempt: Nonexempt. Also mention "This position requires regular and solid attendance, will not involve remote or teleworking, and will be normal working hours." Also "Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours." So we can include Schedule section. About the role: Could be the brief job description paragraph(s). Could combine with description of HHSC and role. Responsibilities: Essential Job Functions list. Requirements: Initial Screening Criteria (experience, Microsoft experience) plus maybe age, background checks? But requirements could be experience and maybe education? Not given education. Could also include "Registrations, Licensure Requirements Or Certifications: None" but that's not a requirement. Could include "Must pass fingerprint criminal background check, pre-employment drug screen, registry checks..." but that's more pre-employment checks; could be considered Requirements. However we might keep Requirements as experience and skills. Qualifications: Could be knowledge, skills, abilities (KSAs). Or we could separate Skills and Qualifications. The instruction says use headings for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Skills. Actually they list Skills as a heading. So we need to decide what goes where. We have KSAs: Knowledge of office practices, business English, state travel policy, record keeping, HIPPA laws; Skilled in written communications, proofreading, editing, verbal communications, time keeping, Microsoft office products; Ability to implement administrative procedures, evaluate effectiveness, interpret rules, communicate effectively, train others; Ability to work independently and as team member; Ability to manage multiple projects while meeting timelines; Ability to prepare correspondence, forms and requisitions; Ability to communicate efficiently using both written and verbal skills; Ability to interpret complex rules; Ability to maintain confidential information and secure documents. Thus we can put Knowledge under Qualifications? Or Skills under Skills. The distinction is fuzzy. We could put Knowledge and Abilities under Qualifications, and Skilled in... under Skills. Or we could combine all under Skills. But we need to follow instruction: Use headings for those sections only if posting has real specific content. We have content for Knowledge, Skills, Abilities. So we could make Qualifications for knowledge and abilities, Skills for skilled in... Let's decide. Qualifications: Knowledge of office practices and administrative procedures; Knowledge of business English, spelling and grammar; Knowledge of state travel policy and procedure; Knowledge of record keeping and filing systems; Knowledge of HIPPA laws; Ability to implement administrative procedures and to evaluate their effectiveness; to interpret rules, regulations, policies, and procedures; to communicate effectively and to train others; Ability to work independently and as a team member; Ability to manage multiple projects while meeting timelines; Ability to prepare correspondence, forms and requisitions; Ability to implement administrative procedures and to evaluate their effectiveness (duplicate); Ability to communicate efficiently and effectively using both written and verbal skills; Ability to interpret complex rules, regulations, policies and procedures; Ability to maintain confidential information and secure documents. Skills: Skilled in written communications; Skilled in proofreading and editing; Skilled in verbal communications; Skilled in time keeping; Skilled in Microsoft office products. We need to avoid duplication: there is duplicate ability to implement administrative procedures and evaluate effectiveness appears twice; we can keep once. Now Responsibilities: list of essential job functions. We'll extract bullet points. Essential Job Functions (EJFs) list: - Attends work on a regular basis and may be asked to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned. - Establish, track, and maintain internal record-keeping systems, ensuring all files are accurate, up-to-date, and securely stored. - Manage confidential documents with discretion, facilitating the creation, transmission, reproduction, and appropriate distribution of records in compliance with agency policies and regulations. - Serve as a key point of contact by communicating professionally and effectively with the public, internal staff, government agencies, and private organizations. - Provide timely responses to inquiries regarding agency rules, regulations, policies, and procedures while maintaining a positive and service-oriented approach to stakeholder engagement. - Obtains equipment, services, and supplies needed by the department by maintaining an inventory of office supplies, furniture, and equipment, determining the appropriate method to pay for goods or services purchased by the department following policy and procedures, and utilizing the appropriate process. - Organize and coordinate meetings, conferences, and seminars by scheduling, preparing agendas, arranging logistics, and ensuring all necessary materials are available. - Facilitate communication before, during, and after events, providing documentation and follow-ups to support successful outcomes. - Handles travel arrangements, requests, and vouchers for reimbursement. - Monitor and initiate purchases of office supplies, training materials, conference registrations. - Gather, review, and analyze documents and data to provide technical assistance and administrative support. - Prepares and routes reports and forms to Director and/or Area leadership to obtain approval, via electronic signature. - Compiles and reviews studies and other documents to ensure quality, accuracy, and compliance with facility and department guidelines. - Assist in compiling information for audits, compliance checks, and other reporting needs. - Maintain structured and efficient filing systems to support easy retrieval and secure storage of documents. - Manage incoming and outgoing communications by answering phone calls, distributing mail, and directing inquiries to appropriate personnel. - Coordinate workflow between different organizational units, order office supplies and equipment, and ensure the office environment remains organized and functional. - Performs other duties as assigned. - Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. We can combine similar points (e.g., maintain filing systems appears twice). We'll deduplicate. Now About the role: Could be the brief job description paragraph(s) before Essential Job Functions. Let's capture: "Would you thrive in an environment where you learn and grow personally and professionally all while helping make a positive impact on people’s lives? Do you appreciate being around others like yourself who are dependable, trustworthy, hard workers who believe in the value of teamwork? HSCS is dedicated to building an atmosphere where employees feel valued and supported while providing specialized care for Texans in need. HSCS is comprised of ten psychiatric hospitals, two youth residential treatment facilities, and thirteen state supported living centers. Psychiatric hospitals are a hub of excellence for forensic mental health and complex psychiatric care, with all facilities accredited by The Joint Commission. They provide state-of-the-art treatment that is recovery-oriented and science-based. If providing hope and healing through compassionate, innovative, and individualized care interests you, we welcome your application for the position below." Also earlier: "Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage." But benefits already covered. The About the role could be the paragraph describing the role: "