Administrative Asst III

Date: Aug 28, 2026 | Location: Tyler, TX 75702

About the role

Assists Regional Business Services Officers in handling/resolving facility issues. Functions as the Local Office Coordinator or backup.

Responsibilities

• Monitors and/or handles repair calls for facilities
• Assigns and monitors requests and work tasks
• Assists with inventory activities including data entry in the inventory program
• Ensures appropriate business services records are maintained
• Maintains records, files, and prepares routing reports for all transactions
• Performs advanced stock and inventory work
• Processes shipping requests, provides security permissions, maintains key inventory/issuance of keys and orders supplies as assigned
• Performs receptionist, switchboard, warehouse, and mailroom/copy center duties
• Processes purchase request forms for services/goods
• Performs administrative work for assigned area and prepares routine or special reports
• Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned
• Monitors requests, creates and assigns work tasks on facility maintenance and repair issues
• Monitors timely and satisfactory disposition of issues with Lessors and Vendors
• Refers issues to Regional Business Services Officer and/or Business Manager as appropriate
• Performs administrative or support work for assigned areas (e.g., drafting correspondence/documents, tracking assignments, maintaining records/logs, completing forms/reports, explaining rules/procedures)
• Develops and maintains reports for regional facilities, contracts, and leases
• Responds to requests for facility-related information
• Communicates internally or externally to provide, exchange, or verify information, answer inquiries, address issues, or resolve/report problems or complaints
• Assists in office moves, physical inventory, warehouse operations, receptionist/switchboard and mailroom/copy center duties
• Provides basic level technical assistance to others on policies, procedures, rules