Admin. Asst. III

Location: Orlando, FL

Schedule: Hybrid (Onsite Tuesday–Thursday, remote Monday & Friday, business needs permitting)

Job Type: Contract – full-time, ongoing (40 hours per week)

Pay Range: $24 per hour

About The Opportunity

We are seeking an experienced Administrative Coordinator to provide high-level administrative and operational support to department leadership and staff. This role is ideal for a detail-oriented professional with experience in payroll administration, procurement, budgeting, invoice processing, and executive-level administrative support. The successful candidate will serve as a key resource within the department, helping coordinate business operations, manage financial and administrative processes, and ensure organizational efficiency across multiple functions.

Responsibilities

• Coordinate the development and submission of commission agenda items, ensuring documentation meets quality and formatting standards
• Support payroll administration, including time entry, corrections, reimbursements, mileage tracking, and approval processing
• Process, review, and reconcile procurement card (P-Card) expenses and charges
• Verify, prepare, and approve vendor invoices through company systems
• Assist with departmental budgeting activities, financial reporting, and budget reconciliation efforts
• Create, review, and maintain administrative documents including meeting minutes, memos, expense reports, employee change notices, and requisitions
• Generate and process purchase requisitions for tools, materials, and departmental needs
• Support purchasing activities, contract renewals, RFPs, and bid proposal processes
• Schedule meetings, coordinate department events, and maintain calendars and contacts
• Maintain electronic and hard-copy records and departmental files
• Submit technology and access requests for equipment, software, onboarding, and security needs
• Monitor and maintain office supply inventories
• Provide training and guidance on administrative processes, procedures, and systems
• Serve as a backup for administrative and executive assistants as needed

Required Qualifications

• High School Diploma or GED
• Minimum of 5 years of experience in an administrative, executive support, office management, or business support role
• Experience supporting payroll, purchasing, procurement, budgeting, or financial administration activities
• Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Experience reviewing invoices, expense reports, and financial records
• Strong organizational, communication, and multitasking skills
• Ability to work independently while managing multiple priorities in a fast-paced environment

Preferred Qualifications

• Associate’s degree from an accredited college or university
• Experience with enterprise financial or administrative systems
• Familiarity with:
  • JD Edwards EnterpriseOne
  • Chrome River
  • Tungsten Network
  • Documentum
• Experience supporting purchasing, procurement, or accounts payable functions
• Florida Public Notary License

What We're Looking For

• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Experience coordinating complex administrative processes
• Ability to manage confidential information with professionalism
• Financial and business acumen to support department operations and leadership initiatives
• A proactive team player who can effectively support multiple stakeholders