Admin Asst./Computerized Maintenance Management System(PT Days)

Responsibilities

• Screens maintenance and security employee work performance.
• Schedules interviews and appointments.
• Takes and distributes messages.
• Types departmental correspondence and reports.
• Schedules use of conference rooms and meeting places.
• Manages the Work Order Management system.
• Writes up work orders, distributes work orders, and dispatches mechanics for emergency situations.
• Customizes and maintains CMMS Administration Module.
• Customizes and maintains CMMS Resources.
• Customizes and maintains CMMS Site, Property and Shop information.
• Maintains efficient processes for CMMS work orders, prioritization categories, schedules, tasks, task schedules and projects.
• Maintains files on elevator, boiler reports, DOH, JCAHO for Allied Services.
• Affords assistance in maintaining proper electronic and paper documentation system.
• Affords assistance in maintaining petty cash, y fleets.
• Affords assistance in properly filling out and signing vouchers and daily balancing.
• Schedules and monitors repairs, licensing and inspection of all Allied Services.
• Affords assistance in sorting and reviewing incoming mail; responds to routine correspondence on own; distributes mail to appropriate staff and departments.
• Drafts inter facility memorandums and notices.
• Follows up on deadlines of actions requiring attention.

Qualifications

• High School diploma or equivalent required.
• Business or Engineering school graduate preferred.
• Minimum of three to five years experience in an office environment required.
• Extensive knowledge and skills of all Microsoft Office Software applications with advanced Excel experience.
• Knowledge of Life Safety, Department of Health, JCAHO, City, etc., standards to ensure compliance.
• Experience with Computerized Maintenance Management Systems, Building Automation Systems and Access Database software applications is required.