Admin Asst 2 - Facilities & Fleet

About the Role

The Administrative Assistant 2 (AA2) provides a full range of administrative support to the Facilities & Fleet team in a professional and timely manner, as well as personalized support to the Director of Facilities and Fleet (Director). The AA2 assists with scheduling, correspondence, document preparation, meeting coordination, and departmental and project support. Additionally, the AA2 ensures efficient daily operations by managing priorities and fostering effective communication across internal and external stakeholders.

The AA2 works on a wide range of matters where strict confidentiality is expected, and professional appearance and attendance are essential. The AA2 exemplifies and champions Carter BloodCare (CBC) Core Values and Code of Conduct and adheres to CBC policies and applicable Standard Operating Procedures (SOPs).

To support ongoing development and organizational goals, the AA2 is required to attend meetings and training sessions, as assigned. This position may require working varied shifts, extended hours, weekends, and/or overtime to support operational needs. Regular full-time attendance is required during normal working hours.

Responsibilities

• Provide administrative support to the Facilities & Fleet team and personalized support to the Director of Facilities and Fleet.
• Assist with scheduling, correspondence, document preparation, and meeting coordination.
• Support departmental and project needs.
• Manage priorities and foster effective communication across internal and external stakeholders.
• Maintain strict confidentiality in all matters.
• Uphold and champion CBC Core Values, Code of Conduct, policies, and SOPs.
• Attend assigned meetings and training sessions to support development and organizational goals.