Admin Assistant/Staff Accountant

Key Responsibilities

• Perform routine accounting functions, including accounts payable, accounts receivable, reconciliations, and general ledger activities.
• Prepare and maintain accurate financial records and documentation.
• Aid with monthly, quarterly, and year-end financial processes.
• Review transactions for accuracy and proper coding.
• Aid with preparation of financial reports and other accounting information.
• Maintain organized and accurate accounting files and records.
• Aid with audits, tax-related documentation, and other financial reporting as needed.

Administrative

• Provide administrative support to management and staff.
• Maintain organized records, files, reports, and correspondence.
• Aid with scheduling, data entry, document preparation, and general office operations.
• Manage confidential information with discretion and professionalism.
• Communicate effectively with employees, customers, vendors, and management.
• Identify administrative needs and take initiative to address them without waiting for direction.
• Aid with special projects and other duties as assigned.

Leadership & Initiative

• Demonstrate strong leadership and decision-making skills.
• Work independently and effectively prioritize competing responsibilities.
• Be a self-starter who identifies problems and opportunities and takes appropriate action.
• Take ownership of assignments from start to finish.
• Be willing to learn new processes, systems, and responsibilities.
• Maintain a positive, professional, and solutions-oriented attitude.
• Know when to make decisions independently and when to seek guidance from management.
• Help establish and maintain efficient administrative and accounting processes.

Required Qualifications

• Previous experience in accounting, bookkeeping, finance, administration, or a related field.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to learn accounting software and other business systems.
• Strong problem-solving and critical-thinking skills.
• Demonstrated ability to work independently with minimal supervision.
• Demonstrated leadership ability and professional judgment.

Preferred Qualifications

• Degree or coursework in accounting, finance, business administration, or a related field.
• Experience with accounting softwares.
• Experience with accounts payable, accounts receivable, payroll, reconciliations, and general ledger functions.
• Previous experience in an administrative/accounting support role.
• Experience working with government grants and audits.