Admin Assistant - Intermediate

Part-time 24 hr/wk position, 7:30 am - 4:00 pm. No weekends or holidays required. Applicants will be placed in the appropriate job title and salary from the Admin Assistant Career Ladder based on experience and education.

About the role

Under general supervision, provides varied administrative support to a department, a group of professionals, or multiple departments. Responsibilities include registering and scheduling patients and assisting with managing clinic inventory.

Responsibilities

• Provides varied administrative support to a department or group of professionals.
• Makes travel arrangements.
• Maintains various accounting and budgetary records (e.g., completes expense reports).
• Collects, compiles, and analyzes moderately complex data and information.
• Composes straightforward written descriptions of results.
• Researches, drafts, and/or abstracts reports (e.g., conducts initial research to gather information for the Supervisor regarding topics of interest).
• Performs routine clerical functions, such as copying, sorting, filing, and typing.
• Sets up and maintains varied office files, logs, and records office activities.
• Orders office supplies and maintains office equipment.
• Answers, screens, and routes incoming calls and messages; responds to routine questions.
• Greets, screens, and directs visitors to the appropriate staff member.
• Reviews administrative procedures and interprets them for employees.
• Maintains supervisor's calendar (e.g., proactively schedules meetings, recommends venues and catering, ensures meetings flow smoothly).
• Assists supervisor and department with presentations (e.g., provides content editing and recommendations in addition to standard proofing).
• Composes routine, general, and unique/independent correspondence (e.g., modifies email content on behalf of department head, reads and answers correspondence).

Requirements

• High school diploma or equivalent.
• Three years of experience in an administrative support role is required for the Admin Assistant-Intermediate job title.
• Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
• Ability to use applicable MS Suite products.
• Working knowledge of business processes and procedures.
• Knowledge of basic accounting and financial principles and functions.
• Ability to analyze data and use basic reasoning skills.

Schedule

24 hours per week, 7:30 am - 4:00 pm. No weekends or holidays.