Admin Assistant II - Supply Chain

About the role

The Operations Strategic Capabilities Unit enables efficient business and program execution through strategic capital investments, industrial operations, supply chain efficiency, state-of-the-art manufacturing and test operations, and facilities management. The Integrated Supply Chain team directly impacts program success by linking end-to-end material flow.

This is an on-site position requiring regular in-person engagement at the primary work location three or more days each week. Travel and local commute between company campuses and other non-company locations may be required.

Responsibilities

• Provide onsite administrative support to Business Unit supply chain teams.
• Schedule meetings, maintain calendars, and make conference room reservations using Outlook and Microsoft Teams.
• Maintain calendars and provide support at meetings for designated team members.
• Greet vendors and customers and coordinate security access for visitors.
• Collaborate and contribute on teams and projects.
• Support the facilitation needs of training sessions.
• Prepare statistical reports, gather and interpret data, and maintain databases following department processes.
• Create written documents, communications, and presentation materials for meetings and presentations.
• Assist in the coordination of milestone celebrations, all-hands meetings, and networking events.
• Facilitate the adoption of collaboration tools.
• Coordinate office supplies, office moves, new hire onboarding, and termination closeouts.
• Troubleshoot and report IT issues and facility needs for the assigned work area.
• Coordinate travel, expense reports, and catering.
• Coordinate payment of invoices and other expenditures.
• Assist on projects in various functional/program areas as assigned.
• Handle sensitive and confidential information and situations appropriately, maintaining proper confidentiality.
• Provide training and mentorship to junior-level employees.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, Strategic Business Units, Strategic Capabilities Units, and the Company.
• Interact appropriately with others to maintain a positive and productive work environment.
• Perform other duties as necessary.

Work is performed in an office environment, laboratory, cleanroom, or production floor.

Requirements

• High School diploma or equivalent plus 1 year or more of related experience.
• Each higher-level related degree (e.g., Bachelor’s or Master’s) may substitute for two years of related experience. Degree must be from an accredited institution recognized by the US Secretary of Education or US Department of Education.
• Professional demeanor and work habits.
• Ability to work with some degree of independence in scheduling and job duties, and take initiative when needed.
• Demonstrated application of judgment within standard operating guidelines.
• Use knowledge of company policies and department needs to determine the best course of action.
• Good communication skills, including responding to routine and non-routine inquiries.

Preferred Qualifications

• Aerospace experience.
• Proficiency in Microsoft Suite.

Pay

Full-Time Salary Range: $41,844 – $66,952. Individual salaries are determined by factors including business considerations, local market conditions, internal equity, and candidate qualifications such as skills, education, and experience.

Benefits

• Health, dental, and vision insurance.
• Health savings accounts.
• 401(k) savings plan.
• Disability coverage.
• Life and accident insurance.
• Employee assistance program.
• Legal plan.
• Paid time off and paid holidays.
• Paid parental, military, bereavement, and applicable federal and state sick leave.
• Company recognition program with monetary or non-monetary awards.
• Discounts on home, auto, and pet insurance.
• Other incentives may be available based on position level and job specifics.