Admin Assistant - Home Health

About the role

The Administrative Assistant serves as the principle assistant assigned to two (2) to three (3) Directors and is part of the administrative support team. Reports to an Executive Director. The role is defined and impacted by the working relationship established with the assigned directors. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required.

Responsibilities

• Manages access to the directors by coordinating their schedules. Uses judgement and independence to make changes to schedules and matters of the directors. Prevents scheduling conflicts or anticipates and resolves conflicts competing with the director's schedule and or priorities.
• Maintains Kronos oversight and mileage reports for submission to Accounts Payable for all regions.
• Prepares productivity and payroll reports per directors' requests.
• Maintains administrative work flow by studying methods; implementing cost reductions; developing reporting procedures.
• Prepares licensure updates for submission to appropriate governing bodies with Executive Director approval.
• Prepares documents and statistical reports for the directors.
• Maintains continuity of administrative work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.
• Contributes to organization success by welcoming related, different, and new requests; helping others accomplish job results.

Requirements

Qualifications: Certifications: , Education: H.S. Diploma/GED, Work Experience: Office

Qualifications

• Manage access to directors' schedules.
• Make changes to schedules and matters of directors independently.
• Prevent and resolve scheduling conflicts.
• Maintain Kronos oversight and mileage reports.
• Prepare productivity and payroll reports.
• Implement cost reductions and develop reporting procedures.
• Prepare licensure updates.
• Prepare documents and statistical reports.
• Document and communicate needed actions to management.
• Discover irregularities and determine continuing needs.
• Welcome and assist with related requests.

Skills

N/A

Benefits

Carle Health offers a comprehensive benefits package for team members and providers. To learn more visit careers.carlehealth.org/benefits.

Pay

The compensation range for this position is $18.51 per hour - $29.99 per hour. This represents a good faith minimum and maximum range for the role at the time of posting by Carle Health. The actual compensation offered a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, location, training, licenses, shifts worked and compensation model.

Schedule

N/A