Admin Assistant/Hearing Reporter

Major Duties and Responsibilities

• Timely access to equipment, software and files to ensure hearings start on time and participants are recorded properly.
• Continuous live monitoring of recordings to ensure full and precise transcripts or recordings of each administrative hearing.
• Prepare and submit PDF files summarizing each hearing.
• Report daily details and upload documents via employee website.
• Gather and distribute exhibits and supporting materials during the hearing, as needed.
• Provide administrative support, as needed.

Knowledge, Skills, And Abilities

• High School Diploma or equivalent.
• Knowledge of English grammar, punctuation and spelling.
• Knowledge of Adobe, MS Teams and Excel.
• Ability to operate a desktop computer.
• Demonstrates professionalism and the capacity to foster positive working relationships with colleagues and the general public.
• Ability to understand and follow verbal and written instructions.
• Strong attention to detail and the capacity to adhere to established processes and procedures, ensuring precision in document preparation and reporting.
• Consistently upholds confidentiality while always maintaining a professional appearance and demeanor.
• Must be punctual & trustworthy.
• Must have reliable transportation.
• Must type 40 adjusted WPM.
• Must be self-motivated and self-managed.
• Legal or medical terminology (helpful but not mandatory).
• Ability to organize and maintain accurate files and records.
• Ability to pass a standard government background check.

Training

Training is provided, previous VHR or legal experience is not necessary.