Admin. Assistant, Global Publicity

Essential Responsibilities

• Handle a high-volume calendar, answer phones, coordinate travel arrangements and deliveries, route file invoices/contracts, complete and submit monthly Travel & Expense reports
• Help with publicity brainstorm presentations, and facilitate the flow of confidential and timely information throughout the department
• Aid with talent jet bookings and greeting
• Communicate with external consultants to book flights, hotels, and cars for their travels
• Aid with talent jet bookings and greeting
• Communicate with external consultants to book flights, hotels, and cars for their travels
• Work with Global Publicity team Publicists to circulate news breaks from magazines and trades that are significant to our film projects in a timely manner

Qualifications

• 1+ years of experience in the entertainment industry, preferably with a background in publicity
• Proficient in Microsoft Office

Desired Characteristics

• Confidence in working with all levels of the company
• Adaptable with a think-on-your-feet mentality
• Highly organized and able to own many responsibilities at once
• High level of precision, attention to detail, and problem-solving skills
• Ability to maintain confidentiality and exercise discretion
• Works well in a fast-paced environment
• Skilled in proactively managing calendars and competing priorities
• Ability to quickly learn new things and thrive in a collaborative environment

Additional Requirements

• Bachelor’s degree in Communication