Admin Assistant (Bilingual in Mandarin/English) - Austin Street Senior Center

Position Summary

Principal Responsibilities

• Type data into computer.
• Prepare written documentation as required by the professional staff.
• Register new members and enter new registration forms into Peerplace system.
• Assist with daily counting of center contributions.
• Maintain department records, reports, correspondence and other files as required.
• Prepare bi-weekly time sheets and quarterly reports for director’s review.
• Read and route incoming mail.
• Locate and attach appropriate file to correspondence to be answered by staff as assigned by Director.
• Compose and type routine correspondence.
• Prepare outgoing mail.
• Answer telephone and give information to callers or route call to appropriate party.
• Place outgoing calls.
• Schedule appointments for staff.
• Greet visitors, ascertain nature of business, and directs visitors to appropriate person.
• Compile data and type statistical reports.
• Scan and copy correspondence or other printed matter.
• Perform other duties as needed or requested.

Knowledge, Skills And Requirements

• Highschool diploma or related experience.
• Two years related experience or equivalent combination of education and experience.
• Experience in working with seniors preferred.
• Computer knowledge is a must. Must be proficient in Word, XL and PowerPoint.
• Problem solving abilities while multi-tasking; ability to exercise sound judgment.
• Excellent verbal and written communication skills.
• Excellent customer service and organizational skills.

Working Conditions/Physical Demand

• Business office environment with phone and computer use.
• Must frequently lift and/or move up to 25 pounds and occasionally lift and /or move up to 100 pounds.