Admin Assistant-806184

Location: Beaumont, TX | Hire Type: Contract

About the Role

The Front Desk Administrator serves as the first point of contact for visitors, clients, vendors, and employees, creating a professional and welcoming experience while ensuring efficient day-to-day office operations.

Responsibilities

• Front Desk & Reception
  • Greet and assist visitors, clients, and employees in a professional and courteous manner.
  • Answer, screen, and direct incoming phone calls and emails to the appropriate personnel.
  • Maintain visitor logs, issue visitor badges, and ensure adherence to office security procedures.
  • Coordinate conference room scheduling and visitor accommodations.
  • Manage incoming and outgoing mail, packages, and deliveries.
• Administrative Support
  • Provide administrative support to leadership and various departments as needed.
  • Prepare, format, and distribute correspondence, reports, presentations, and other business documents.
  • Maintain electronic and physical filing systems to ensure accurate recordkeeping.
  • Assist with data entry, document management, and report generation.
  • Schedule meetings, appointments, and company events.
• Office Operations
  • Monitor and maintain office supplies inventory; coordinate ordering and restocking as needed.
  • Serve as the initial point of contact for vendors, service providers, and facility-related requests.
  • Coordinate office maintenance and ensure common areas remain organized and presentable.
  • Support onboarding needs for new employees, including workspace preparation and administrative documentation.
  • Assist with travel arrangements and expense reporting when required.
• Customer Service & Communication
  • Respond to routine inquiries and direct requests to the appropriate team members with a sense of urgency and proactivity.
  • Maintain a positive and professional image of the organization through all interactions.
  • Communicate effectively with internal and external stakeholders to support business operations.
  • Handle sensitive information with discretion and confidentiality.

Requirements

• High school diploma or equivalent required.
• 2+ years of administrative, receptionist, or office support experience required.
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with office equipment including multi-line phone systems, printers, and scanners.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks and manage competing deadlines.
• Professional demeanor and customer-focused approach.

Preferred Skills

• Experience with office management systems and computer-based applications.
• Strong problem-solving and decision-making abilities.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Adaptability and willingness to support a variety of administrative and operational tasks.

Pay

$23/hour

Schedule

Monday–Friday, 8:00 AM to 5:00 PM