Adjutant

About the role

Fulfills the mission of Norwich University by serving as the principal administrator for cadet personnel systems, data management, and records.

Responsibilities

• Responsible for the management and maintenance of all non-academic cadet records, including training records.
• Administers data entry and quality control of cadet directory information in Banner/Ellucian SaaS.
• Maintains accurate records of cadet rank, job and room assignments, and personnel actions.
• Ensures compliance with institutional policies related to recordkeeping, privacy, and data integrity.
• Receives and processes cadet evaluation reports.
• Manages the Corps cadet promotion system.
• Publishes Unit Manning Report (UMR).
• Publishes annual Order of Merit Lists (OML).
• Captures promotion board schedules and administrative requirements.
• Drafts and publishes promotion orders.
• Administers data entry of cadet rank and promotion results into Ellucian SAS.
• Oversees Commandant's Staff and Corps of Cadets Knowledge Management System.
• Awards & Recognition
• Oversees and processes cadet awards, unit recognition, and streamer programs.
• Coordinates with Commandant staff, ROTC units, and university departments as required.
• Ensures accuracy and timeliness of all awards documentation and records.
• Cadet Leadership, Training & Mentorship
• Mentors, advises, and supervises cadets assigned to Reg and Bn S1 staff sections.
• Provides instruction and training to assigned personnel in the performance of their duties.
• Develops cadet proficiency in personnel management, accountability, and administrative systems.
• Coordination & Liaison
• Serves as the primary point of administrative contact for cadet personnel records and related matters.
• Acts as liaison with university offices, ROTC detachments, and external stakeholders regarding policies, programs, and requests for information.
• Serves as Office of the Commandant lead for Arrival Days.
• Serves as Staff Duty Officer on a rotational basis.
• Represents Commandant's Office for information technology issues and matters.
• Briefs prospective cadets and families on the Corps experience on a rotational basis.
• Other Functions
• Maintains confidentiality of sensitive or private information.
• Communicates with employees, students, and others in a respectful and clear manner.
• Serves on University committees, councils, workgroups, or other designated bodies as assigned.
• Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.
• Speaks, reads, and writes in English.
• Communicates by telephone, email, letter, in person, or other means or device.
• Performs other tasks as assigned by supervisor.

Requirements

• Bachelor's degree required.
• Military experience is a plus, particularly in personnel, adjutant, or S1 functions.
• Demonstrated strong competency in administrative management, and the knowledge or ability to learn Banner and Ellucian SAS, with strong organizational skills and attention to detail.
• Demonstrated skills in leadership, mentorship, and training.
• Educational and Training Services
• Effective written and verbal communication skills.
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds.
• Able to travel outdoors to various parts of the campus.
• Available for early mornings, evenings, and weekends.

Additional Information

Reasonable accommodations will be made for the known disability of an otherwise qualified applicant. Please contact the Office of Human Resources at nuhr@norwich.edu for assistance.