Adjutant

Essential Functions

• Cadet Records & Systems Management
• Manages and maintains all non-academic cadet records, including training records.
• Administers data entry and quality control of cadet directory information in Banner/Ellucian SaaS.
• Maintains accurate records of cadet rank, job and room assignments, and personnel actions.
• Ensures compliance with institutional policies related to recordkeeping, privacy, and data integrity.
• Processes cadet evaluation reports.
• Maintains the Corps cadet promotion system.
• Publishes Unit Manning Report (UMR).
• Publishes annual Order of Merit Lists (OML).
• Coordinates promotion board schedules and administrative requirements.
• Drafts and publishes promotion orders.
• Administers data entry of cadet rank and promotion results into Ellucian SAS.
• Oversees Commandant's Staff and Corps of Cadets Knowledge Management System.
• Awards & Recognition
• Oversees and processes cadet awards, unit recognition, and streamer programs.
• Coordinates with Commandant staff, ROTC units, and university departments as required.
• Ensures accuracy and timeliness of all awards documentation and records.
• Cadet Leadership, Training & Mentorship
• Mentors, advises, and supervises cadets assigned to Reg and Bn S1 staff sections.
• Oversees work-study cadets assigned to the office.
• Provides instruction and training to assigned personnel in the performance of their duties.
• Develops cadet proficiency in personnel management, accountability, and administrative systems.
• Coordination & Liaison
• Serves as the primary point of administrative contact for cadet personnel records and related matters.
• Acts as liaison with university offices, ROTC detachments, and external stakeholders regarding policies, programs, and requests for information.
• Captures and coordinates with Commandant staff sections to ensure unity of effort across operations and administration.
• Serves as Office of the Commandant lead for Arrival Days.
• Serves as Staff Duty Officer on a rotational basis.
• Represents Commandant's Office for information technology issues and matters.
• Briefs prospective cadets and families on the Corps experience on a rotational basis.

Requirements

• Bachelor's degree required.
• Military experience is a plus, particularly in personnel, adjutant, or S1 functions.
• Demonstrated strong competency in administrative management, and the knowledge or ability to learn Banner and Ellucian SAS, with strong organizational skills and attention to detail.
• Demonstrated skills in leadership, mentorship, and training.
• Effective written and verbal communication skills.
• Ability to handle sensitive information with discretion and professionalism.
• Must meet uniform wear standards per Army Regulation 670-1.
• Proficiency in MS Office (Word, Excel, SharePoint, Teams, and Outlook).
• Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 15 pounds.
• Available for early mornings, evenings, and weekends.