Activities Assistant

About the role

The Activities Assistant promotes and demonstrates the FirstService Residential community vision of enhancing neighbor-to-neighbor positive interaction by building of community spirit. This position is responsible for the implementation and oversight of creative, customized programming, community events, sponsorships/partner programs, and community volunteer programs.

Responsibilities

• Assist with the implementation of customized community events and neighborhood activities to create a personalized and unique community spirit.
• Collaborate with the Activities Director to monitor and analyze monthly activity expenditures to ensure accurate reconciliation of monthly financial reports for the Board of Directors.
• Supervise performance of all vendors at assigned events and programs.
• Attend on an as-needed basis Board or Committee meetings to ensure clarification of volunteer and staff roles to community activities.
• Create event signs, sign up sheets, tent cards, graphics, flyers, etc.
• Event ticket sales support and organization.
• Update community website and calendar.
• Community Breeze management to include, but not limited to:
  • Collect Club, Group, and class articles
  • Obtain Bistro advertisement content
  • Obtain Salon advertisement content
  • Cover Meeting Change Request Forms
  • Revise monthly calendar, as needed
  • Update Breeze labels
  • Confirm picture caption names for Breeze photos
  • Manage all “Meeting Change Request” forms and ensure they are directed to the appropriate staff member.
• Answer telephones.
• Must model positive attitude and customer service skills when communicating with our clients.
• Strong verbal and written communication skills.
• Ensure confidentiality between FirstService Residential, Board Members, homeowners and staff.
• Enforce all rules, regulations and policies as established by the Board of Directors.
• Inform Activities Director of any reservations or sign-ups for excursions or events.
• Answer basic questions that residents may have regarding facility usage and events.
• Perform room set-ups for reserved events per Activity Director’s request.

  Qualifications

  • Public charisma and ability to develop positive relationships with diverse groups.
  • Organizational and time management skills with the demonstrated ability to prioritize, attention to detail, and multi-tasking skills.
  • Ability to think and work independently and as a part of a team.
  • Use of good judgment, critical thinking, and business “savvy”.
  • Must have demonstrated computer skills to work in Excel, Word, and Outlook.
  • Must be able to handle deadlines and pressure of the position.
  • Must be able to work as part of a team addressing conflict and demonstrating consistent solutions to issues and concerns.
  • Must be available to work a flexible schedule to include some evenings, weekends, and holidays.

  Skills

  • Public charisma and ability to develop positive relationships with diverse groups.
  • Organizational and time management skills with the demonstrated ability to prioritize, attention to detail, and multi-tasking skills.
  • Ability to think and work independently and as a part of a team.
  • Use of good judgment, critical thinking, and business “savvy”.

  Education & Experience

  • A high school diploma or general education degree (GED).
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to speak effectively to homeowners, vendors, contractors and other visitors.
  • Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.
  • Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

  Physical Requirements / Working Environment

  • Occasionally lift and/or move up to 45 pounds.
  • Occasionally stand, walk, sit, stoop, kneel, crouch or crawl.
  • Occasionally talk and hear.
  • Exposure to sun, wind, heat and cold.
  • Noisy environment.
  • Work requires occasional bending, reaching, squatting, kneeling, and crouching.

  What We Offer

  • Medical, dental, and vision plans (full time and those working 30+ hours).
  • Part time 20+ hours qualify for dental and vision.
  • 401K match.
  • Time off including vacation, sick, and company paid holidays.
  • Pet insurance available.
  • Tuition reimbursement.
  • Legal services.
  • Free emotional wellbeing and daily life assistance support for all associates.
  • Domestic partner coverage.
  • Health savings account.
  • Flexible spending account.

  About Us

  FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development. Experience exceptional service with a fulfilling career in property management with FirstService Residential. To learn more about our company and culture, please visit www.fsresidential.com/california.

  Disclaimer

  This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment are contingent upon the completion of a background check, drug screen, and reference checks. FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and