Activities and Programming Director

Position Summary

The Activities and Programming Director is responsible for planning, developing, and implementing a comprehensive life enrichment program that enhances the physical, cognitive, emotional, spiritual, and social well-being of residents in both Assisted Living (AL) and Memory Care (MC). This role also supports community outreach and marketing efforts by capturing and showcasing resident engagement through multimedia content. Programming must align with Florida regulatory requirements and support person-centered care, including individuals with Alzheimer’s disease and related dementias.

Key Responsibilities

• Develop and execute a monthly activities calendar for Assisted Living residents, while partnering with the Memory Care Activities Coordinator to develop the Memory Care calendar
• Plan and implement daily, weekly, and monthly programming using the ICON system
• Design programs that promote engagement, independence, dignity, and quality of life
• Lead a variety of activities, including social events, fitness classes, entertainment, recreational programs, spiritual services, educational sessions, and cognitive engagement opportunities
• Schedule and manage vendors, entertainers, and outings
• Create and distribute flyers
• Manage community TV screens and event displays

Transportation

• Oversee transportation coordination, including scheduling resident appointments and outings
• Schedule drivers and maintain transportation logs
• Ensure all safety and compliance standards are met

Memory Care Programming Support

• Support Memory Care Coordinator in the planning and implementation of dementiaspecific programming in accordance with Florida Agency for Health Care Administration guidelines
• Adapt activities to meet varying physical, social, cognitive, and functional levels

Regulatory Compliance

• Maintain compliance with Florida Administrative Code (FAC) and AHCA requirements for assisted living facilities
• Ensure proper documentation of resident participation and individualized activity plans
• Support compliance with required senior living training standards

Resident Assessment & Care Planning

• Complete initial and ongoing resident assessments related to evolving interests, abilities, and preferences
• Collaborate with the interdisciplinary team to incorporate activities into resident care plans
• Monitor and document resident engagement and outcomes

Staff Leadership & Development

• Supervise, train, and schedule activities staff and volunteers
• Ensure team members complete required training through LearnUpon
• Foster a positive, collaborative team environment with the leadership team

Community & Family Engagement

• Encourage resident participation while building meaningful relationships
• Promote family involvement in programming and special events
• Plan community events, outings, and intergenerational activities
• Build partnerships with local organizations, entertainers, and volunteers

Marketing & Social Media Engagement

• Capture highquality photos and videos of daily activities, events, and resident engagement
• Create and submit content for social media, newsletters, and marketing materials
• Collaborate with the Community Relations Director to highlight the community’s culture and resident experience
• Aid in promoting events and initiatives to increase visibility and engagement

Budget & Resource Management

• Develop and manage the department budget in collaboration with the Executive Director
• Order and maintain supplies, décor, equipment, and resources
• Ensure costeffective programming without compromising quality
• Maintain organized storage and inventory systems

Qualifications

• Experience in event planning required
• Minimum of 23 years of experience in senior living, preferably in Assisted Living and Memory Care
• Strong understanding of senior care best practices
• Knowledge of Florida ALF regulations and AHCA standards
• Excellent organizational and multitasking skills
• Strong leadership abilities
• Basic photography, videography, and social media skills preferred
• Excellent communication and interpersonal skills

Physical Requirements

• Ability to stand, walk, and lead activities for extended periods
• Ability to assist residents with mobility as needed
• Ability to lift up to 25 pounds

Work Environment

• Indoor and outdoor community settings
• Occasional evenings, weekends, and holidays required

Key Competencies

• Compassion & empathy
• Creativity & innovation
• Leadership & team development
• Attention to detail & compliance
• Residentcentered mindset

Why Join 81 Oaks?

This role is instrumental in bringing joy, purpose, and meaningful experiences to our community each day.