Action Officer / Executive Operations Coordinator - DARPA

Key Responsibilities

• Track and coordinate a wide range of taskings, drills, and special requests.
• Assign responsibilities, monitor progress, and keep stakeholders informed.
• Maintain leadership calendars, including creating and accepting meeting invitations, coordinating visit requests, and de-conflicting events.
• Support incoming communications, ensuring effective scheduling and timely delivery of information.
• Coordinate schedules and assemble read-ahead materials for major program reviews and other high-level engagements.
• Support the drafting and refinement of briefing content, including classified materials.

Qualifications and Requirements

• Education: Bachelor’s degree.
• Experience: At least 2 years of experience working with key stakeholders to track project status, actions, milestones, and schedules.
• Experience: At least 2 years of experience preparing briefings and ensuring teams are prepared for high-level meetings.
• Security Clearance: Active Top Secret (TS) clearance required.
• Skills: Strong organizational skills and attention to detail; excellent written and verbal communication abilities; proficiency with Microsoft Office and task-tracking or collaboration tools.

Preferred Qualifications

• Prior experience in a front-office or Executive Officer role within the Department of Defense or similar organizations.
• Experience supporting senior-level leaders (e.g., SES, flag officers, or equivalent).