Acquisition Specialist Supervisor (DoD Onsite)

About the role

We are seeking an experienced Acquisition Specialist Supervisor to support a Department of Defense (DoD) biomedical research organization. This position plays a critical role in providing acquisition and post-award contract administration support while serving as the on-site supervisor for contractor personnel. The ideal candidate is an experienced acquisition professional with strong knowledge of federal contracting, contract administration, and leadership.

Responsibilities

• Review contract modifications for accuracy and identify discrepancies requiring Government attention.
• Prepare contract closeout packages by ensuring all contractual deliverables have been received, invoices have been approved and paid, and required closeout documentation is complete.
• Maintain organized electronic contract files in accordance with established organizational policies and records management procedures.
• Conduct preliminary invoice reviews to verify contract deliverables, funding availability, and billing accuracy.
• Coordinate directly with contractors to resolve invoice discrepancies and obtain required corrections.
• Prepare and draft COR documentation, including Monthly Reports, Quarterly Surveillance Reports, and Contractor Performance Assessment Reports (CPARS), for Government review and approval.
• Ensure invoices, deliverables, and COR documentation are accurately maintained within official contract files.
• Coordinate invoice approvals and facilitate submission through Government payment systems.
• Review Other Direct Cost (ODC) and contractor travel requests to ensure compliance with applicable regulations and contract funding.
• Verify supporting documentation and coordinate with requestors to resolve discrepancies.
• Perform periodic reviews of COR files to ensure compliance with organizational filing standards and contract administration requirements.
• Provide daily onsite leadership and supervision of contractor personnel.
• Assign work priorities and monitor task completion.
• Manage employee schedules, certify timesheets, approve leave requests, and conduct performance evaluations.
• Address employee performance concerns and support overall contract performance.
• Ensure contractor personnel complete all required orientation, annual safety, and Department of Defense training requirements.
• Maintain documentation demonstrating compliance with Government training requirements.

Required Qualifications

• Minimum two (2) years of administrative or acquisition support experience within the Department of Defense (DoD), Federal Government, military, or medical research and development environment.
• Minimum one (1) year of supervisory or team lead experience.
• Experience supporting federal contract administration and post-award activities.
• Experience reviewing invoices, contract funding, and acquisition documentation.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite.
• Ability to work onsite full-time.

Preferred Qualifications

• Experience supporting biomedical research organizations or federal laboratories.
• Knowledge of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS).
• Experience supporting Contracting Officer Representatives (CORs).
• Familiarity with CPARS and Government payment systems.
• Active DoD security clearance or the ability to obtain and maintain one.